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Microsoft Dynamics GP (Archived)

Invoice match: PO number already exists in history

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Posted on by 348

We received all items on the Purchase Order as Shipment Receipts. Now when we want to "Enter/Match Invoices" for this PO we get the following error message: "PO number already exists in History". That's fine. The PO is "Closed" because all items were received. Why should that prevent Invoicing the Shipment Receipts? The vendor has just sent a bill. We need to convert the accrued receipts into a payable.

Sincerely,

Steve Simon

PDG Consultants

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    Richard Wheeler Profile Picture
    75,848 Moderator on at

    How did you get the PO into history without the matching PO invoice match being done? Did someone do an Edit PO and force it closed? If so your accrued purchases GL account is too high. You will need to enter a payables transaction crediting payables and debiting accrued. There is no way to 'bring back' a PO.

  • Steve Simon Profile Picture
    348 on at

    Good guess, Rick. I think they forced it Closed, because there is still an amount unreceived for a line on that PO.

    Steve Simon

    PDG

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