Register article number and description of the supplier

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Posted on by Joel95

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If I go in BC to: Items > chosse an item > process > customer listing > I can register the article number and article description of the customer.

Is there a way I can register there information from our supplier?

I ask this question because we have some suppliers who do not use an item number. The only thing we can deduce which item they invoice to us is the article description. In many cases, this differs from the description we use in our system. If, as with customers, we can record the customer's description and/or item number when creating new price agreements, We can always retrace which item we are talking about.

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YUN ZHU 73,339 Super User 2024 Season 2 on at

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RE: Register article number and description of the supplier

Hi, as mentioned by the two experts above, Item References is a very good solution.

Hope this helps as well.

Thanks.

ZHU
Jun Wang 7,437 Super User 2024 Season 2 on at

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RE: Register article number and description of the supplier

Although the vendor doesn't utilize item numbers, it is necessary for you to create item numbers in your system and effectively manage them. One approach is to utilize the Vendor Item Catalog, accessible on the vendor card, which allows you to consolidate all items from that specific vendor onto a single page. This will facilitate the identification of the items you are handling.

As Kaspars suggested, you can also employ the item reference field on the item card to establish a link between the vendor's item number and your own item number, in case they differ.

However, since your vendor does not utilize item numbers, you will need to share the item numbers from your system with them. They can then reference these item numbers in their transactions.
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KasparsSemjonovs 3,924 Super User 2024 Season 2 on at

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RE: Register article number and description of the supplier

You can register the information in Item cross-references, but on Purchase/Sales documents still the Cross-reference field is using the Vendor/Customer Item No. to find the relevant Your item number. You can Open the lookup on this field - and there search by the description and choose manually.

For this to be changed so that it looks for the Description this has to be custom developed by Your partner or other developer.