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Small and medium business | Business Central, N...
Answered

How to get a list of all PO for a Vendor including Archieved

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Posted on by 564
Hi all, 
 
Is there a simple way to get a list of all the purchase orders for a Vendor including the archived ones. 
We are looking for a list which includes all the Purchase Orders, we can see it on the PO page but then we are unable to see the archived PO. 
 
Also just to clarify a concept on "When does a PO goes to the archive. The issue we are having is, when we receive an invoice from a PO itself, it gets posted and PO goes to the archive but when we only receive it and then create a Purchase Invoice and do get receipt lines and post it, the PO stays on the PO list page and does not get archived. Is this statement true that only if we receive and invoice, the PO will get archived?
 
Thank you. 
Regards,
I have the same question (0)
  • Suggested answer
    Yi Yong Profile Picture
    2,555 Super User 2025 Season 2 on at
    Hello,
     
    There is no standard report to combine both purchase orders and archived purchase orders, you need to export both listing and merge them and of course, removing the duplicated po that appeared on both lists.
     
    And yes, you are right. When you post with Receive + Invoice and if the PO are completely closed then the PO will get archived.
    When it is posted with Get Receipt Lines then the PO will still remained on the purchase orders list until you delete manually or using the function "Delete Invoiced Purchase Orders".
  • Suggested answer
    Khushbu Rajvi. Profile Picture
    20,275 Super User 2025 Season 2 on at
  • Verified answer
    Jainam M. Kothari Profile Picture
    15,631 Super User 2025 Season 2 on at
    Hello,
     
    In Business Central, to get a list of all purchase orders for a vendor, including archived ones, you can use the "Purchase Order Archives" feature. Archived POs are typically created when a PO is fully received and invoiced, which moves it from the active list to the archive.
     
    However, if you only receive the PO and then create a Purchase Invoice using the "Get Receipt Lines" function, the PO remains on the active list and does not get archive. This means that only when a PO is both received and invoiced directly does it get archived.
     
    There is no standard report to combine both purchase orders and archived purchase orders.
     
     
     

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