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Dynamics 365 Community / Forums / Finance | Project Operations, Human Resources, ... / Audit trail for entrie...
Finance | Project Operations, Human Resources, ...
Answered

Audit trail for entries posted through "Subledger Journal entries not yet posted"

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Posted on by Parthiv_Adhyaru 142
Dear Members,
 
I am having a query for the entries posted through "Subledger Journal entries not yet posted".
 
Whenever user is posting a Purchase Invoice, some of the entries gets transfered to "Subledger Journal entries not yet posted".
 
When these entries gets posted automatically, in audit trail it shows that these entries are posted with "ADMIN" user ID. System does not use the actual user ID who have posted the Purchase Invoice. (Please refer to below screenshot)
I have the same question (0)
  • Parthiv_Adhyaru Profile Picture
    Parthiv_Adhyaru 142 on at
    Thanks Andre for the reply!
     
    We require the original User name in the 'Created By' field for Audit purposes. is it possible to customize and add a new field in the form LedgerTransVoucher? Should we modify the standard GeneralJournalAccountEntry table?
     
    Appreciate your support!
  • Verified answer
    André Arnaud de Calavon Profile Picture
    André Arnaud de Cal... 301,908 Super User 2025 Season 2 on at
    Hi Parthiv,
     
    When posting e.g. a vendor invoice or free text invoice, there are some other tables inserted before the transfer will be executed. The tables VendInvoiceJour and CustInvoiceJour do have the field CreatedBy enabled. In these tables, you can find who did do the posting in case this was not also created using a batch process.  
  • Parthiv_Adhyaru Profile Picture
    Parthiv_Adhyaru 142 on at
    Thanks Andre for reply!
     
    Yeah, this is standard behaviour of the system as posting of the subledger entries is taken care by system itself.
     
    Currently we are having difficulties identifying the actual user who posted the entry when using the voucher transaction inquiry.
     
    Do you have any alternative for knowing the actual user ID who posted the entry or we will require customization?
     
    Thanks in advance.
  • André Arnaud de Calavon Profile Picture
    André Arnaud de Cal... 301,908 Super User 2025 Season 2 on at
    Hi Parthiv,
     
    Unfortunately, this is the behavior in case the sub-ledger journal entries are posted using the asynchronous setting on the GL parameters or the batch framework. The synchronous option was deprecated. Technically, this is the user that created the voucher transactions. 
     
     

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