Fixed asset purchase invoice

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Posted on by KellyEnhanced

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Dear All,

I wonder if anyone else has come across this before.

One of my customers is using the fixed asset module and they are putting on purchase invoices to their assets in Business central. Now they are adding multiple transaction lines to break down what is being acquired to that asset along with the asset, but the description on the transaction line is being overwritten by the posting description on the purchase invoice header once posted to the FA ledger. I cannot see anyway to change that so it shows the transaction line description. Is it possible? Or is it an option to add to the Microsoft ideas section.

example screenshots.

Viewing the posting entries in the FA ledger.

Kind regards,

Kelly

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NAV_with_Narang 2,294 Moderator on at

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Hi Kelly - A developer can assist you get your required descriptions on the FA ledger, else you can also raise this on MS Ideas

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KasparsSemjonovs 4,766 Super User 2025 Season 2 on at

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This is the way standard works. In Purchase&Payables Setup You can try experiment with different Posting Description Code (create a new one etc), but normally from the FA ledger entries You can easily Navigate to the posted Purchase Invoice and see the details.

And of course as Rahul suggested - developer can adjust this quite easily (I think).

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KellyEnhanced 192 on at

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Thank you Kaspars for your reply we are a microsoft partner for business central, so I have a colleague that is a developer I can ask.

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KellyEnhanced 192 on at

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Thanks Rahul we are a microsoft partner for Business central. So I can ask a developer colleague to help me with this.

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Dallefeld 211 User Group Leader on at

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What is the purpose of three lines for one asset? You can have three assets that link to one main asset, depreciate them separately or as one.

And with 'find entries' you can always find the original purchase invoice to detail the total amount.

Yes a developer can make the change but I suggest saving your money and using standard BC for this one, just show your user how to easily get to the details or enter just one line on the invoice.

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SB-27091917-0 12 on at

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I also wish Business Central had the functionality to easily see the transaction line description for subledgers like Fixed Assets and Inventory rather than being overridden by the posting description. Having to drill into the entry adds a lot of time when trying to analyze a general ledger account.

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