Import credit card transactions into D365. How do raise the invoice payable to the credit card company and not to the employees?

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Posted on by lmai

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Hi All,

We have credit cards with BOA. These credit cards are giving to our employees to use for business purposes. On the monthly basis, we import these credit card transactions into D365. When we post those expenses transactions in D365, it hits AP (create liability) creates invoices to these employee vendors.

Hotel expense (debit) $2,600

Car rental (debit) $1,400

AP (credit) $4,000

Because it hit AP, it created the invoices to employees A, B, C, D that incurred the expenses.

We don't want this result. We wanted that it create one invoice to the credit card company which is BOA so that we can pay back BOA. Thanks so much!

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Ramit Paul 22,797 Most Valuable Professional on at

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Hi,

Are you using D365 Finance and operations expense management?

If yes, you can create a vendor as credit card company and add that vendor into a payment method in expense management.

With the above setup any credit card transactions posted with the payment method will post to the vendor you created as credit card.

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lmai 2,438 on at

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Thanks, Amit, for your response. Yes, the payment method is already the credit card company, BOA. When posted the expenses, the invoices are created for the employees instead of for BOA. Right now, the Offset account type is Worker. Should it be something else? Am I missing something in other places? Thanks!

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Ramit Paul 22,797 Most Valuable Professional on at

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Hi Kim,

You can create a vendor as BOA and select offset account type as vendor and select that vendor from vendor list.

When you post expenses, your liability should post into that vendor

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lmai 2,438 on at

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Thanks! It work!

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