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Microsoft Dynamics GP (Archived)

Close an RMA without receiving the actual product back from the customer

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Posted on by Microsoft Employee
When we get a request for credit due to damaged product we do not get the product shipped back to us. Is there a way to process the credit for the customer without receiving the actual product back? Currently we are faking receiving the product back in and then we have to go back in and scrap each line before we can close the RMA. Is there a faster way to get this done? Like a field destroy type process?

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  • Verified answer
    Community Member Profile Picture
    Community Member Microsoft Employee on at
    RE: Close an RMA without receiving the actual product back from the customer

    This has helped greatly thank you!

  • Galina Profile Picture
    Galina 1,075 on at
    RE: Close an RMA without receiving the actual product back from the customer

    Well, they may just not checked it in registered modules.

    Anyway, I  wanted to add, most of our customers are "on account" customer, so we use CMs, but if you want to issue cash or check refund, you can use Return type of transaction.

  • Frank Hamelly | MVP, MCP, CSA Profile Picture
    Frank Hamelly | MVP... 46,319 Super User 2025 Season 1 on at
    RE: Close an RMA without receiving the actual product back from the customer

    Receivables Management (RM) is a part of core GP- I have never seen a client that doesn't have RM registered.

  • Galina Profile Picture
    Galina 1,075 on at
    RE: Close an RMA without receiving the actual product back from the customer

    Normally we do require our customers to send the product back, then receive and dispose of it. In this case we use Sales Return in Transaction->Sales->Sales Transaction Entry.

    But if we don't want the product we create a Receivable Credit memo:

    Transaction->Sales->Transaction Entry (not Sales Transaction entry, this is for SOP). And you can apply this CM to the original invoice under which you billed for the product.

    Now I'm thinking that we have Receivable Management registered, and you may not. We have GP2013 and AFIK, it's a part of core modules.

  • Community Member Profile Picture
    Community Member Microsoft Employee on at
    RE: Close an RMA without receiving the actual product back from the customer

    Can you explain that process a little bit.  We are fairly new to GP.

  • Galina Profile Picture
    Galina 1,075 on at
    RE: Close an RMA without receiving the actual product back from the customer

    We just use a Receivable transaction of Credit Memo type, and record the details in note field.

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