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Dynamics 365 Community / Forums / Microsoft Dynamics GP (Archived) / DEBIT NOTE TO A SUPPLIER
Microsoft Dynamics GP (Archived)

DEBIT NOTE TO A SUPPLIER

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Posted on by zulfi721

How i can enter a debit note to a supplier in dynamics gp-2013

I have purchased an item for USD 100/- from a supplier.

but the item is a bit defective and supplier has agreed to pay only 80/-

Now 

i have booked the purchase at usd 100 and iam making a payment of usd 80/- for the same item and balance will remain un applied...

Now for the balance amount of USD 20/- i want to issue a debit note to supplier ........

i want to know how i can pass debit note in dynamics gp-2013...along with the distribution to be set for this purpose.

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  • Verified answer
    soma Profile Picture
    soma 24,410 on at

    1. Go to Transactions-->Purchasing-->Transactions Entry.

    2. Choose the Document Type as "Return" and enter vendor id, document number & amount (20).

    3. Then click the distribution button to verify the distribution accounts line.

    4. After confirmed all the data, just post.

    5. Finally open the Apply Payable Document to choose the Return Document which you have created and apply to the purchasing invoice (Which having remaining unapply amount 20)

    Hope this helps!!!

  • zulfi721 Profile Picture
    zulfi721 on at

    Thx for the reply soma....

  • Verified answer
    zulfi721 Profile Picture
    zulfi721 on at

     

    If i choose Transaction>Purchase>Transaction Entry

    and then i choose document type Credit Memo and enter the details

    and in distribution i choose

    DR.Accounts payable 20

    Cr.Purchase                           20

    it would also do the same thing...........

    but my question is ........................................this way is ok for entering debit notes for the supplier.

  • Verified answer
    soma Profile Picture
    soma 24,410 on at

    Normally, Credit Memo is used to pay additionally to the vendors. And Return is used to return/offset/reduce amount to invoices.

    Return

    A return records the return of merchandise to a vendor that offsets the amount of the original invoice.

    Credit Memo

    A credit memo is a record of a credit to the amount owed to a particular vendor.

    Hope this helps!!!

  • zulfi721 Profile Picture
    zulfi721 on at

    Thx for the reply and clearing the point.

    well in case of paying vendor's  additional amount...i would prefer to enter an other invoice for the additional amount...........

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