Microsoft Dynamics GP (Archived)

DEBIT NOTE TO A SUPPLIER

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Posted on by zulfi721

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How i can enter a debit note to a supplier in dynamics gp-2013

I have purchased an item for USD 100/- from a supplier.

but the item is a bit defective and supplier has agreed to pay only 80/-

Now

i have booked the purchase at usd 100 and iam making a payment of usd 80/- for the same item and balance will remain un applied...

Now for the balance amount of USD 20/- i want to issue a debit note to supplier ........

i want to know how i can pass debit note in dynamics gp-2013...along with the distribution to be set for this purpose.

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zulfi721 6,825 on at

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RE: DEBIT NOTE TO A SUPPLIER

Thx for the reply and clearing the point.

well in case of paying vendor's additional amount...i would prefer to enter an other invoice for the additional amount...........
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soma 24,406 on at

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RE: DEBIT NOTE TO A SUPPLIER

Normally, Credit Memo is used to pay additionally to the vendors. And Return is used to return/offset/reduce amount to invoices.

Return

A return records the return of merchandise to a vendor that offsets the amount of the original invoice.

Credit Memo

A credit memo is a record of a credit to the amount owed to a particular vendor.

Hope this helps!!!
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zulfi721 6,825 on at

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RE: DEBIT NOTE TO A SUPPLIER

If i choose Transaction>Purchase>Transaction Entry

and then i choose document type Credit Memo and enter the details

and in distribution i choose

DR.Accounts payable 20

Cr.Purchase 20

it would also do the same thing...........

but my question is ........................................this way is ok for entering debit notes for the supplier.
zulfi721 6,825 on at

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RE: DEBIT NOTE TO A SUPPLIER

Thx for the reply soma....
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soma 24,406 on at

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RE: DEBIT NOTE TO A SUPPLIER

1. Go to Transactions-->Purchasing-->Transactions Entry.

2. Choose the Document Type as "Return" and enter vendor id, document number & amount (20).

3. Then click the distribution button to verify the distribution accounts line.

4. After confirmed all the data, just post.

5. Finally open the Apply Payable Document to choose the Return Document which you have created and apply to the purchasing invoice (Which having remaining unapply amount 20)

Hope this helps!!!