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Correcting wrong AP check numbers

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Posted on by wickets 85

Some AP check numbers were printed with the wrong check number.  They were mailed before the error was noticed and they have cleared the bank.  I want to change the check number in SQL to match the actual number that was printed on the check stock.  I know I need to update the refnbr in APDoc, APTran, and GLTran, and the adjgrefnbr in APAdjust.  Am I missing anything? How will this affect Cash Manager & Check Reconciliation? Also: should I run an AP Integrity Check after the queries? I've heard that Integrity Check can actually cause more problems than it solves.  Thank you!

  • Community Member Profile Picture
    Community Member Microsoft Employee on at
    RE: Correcting wrong AP check numbers

    The ApplyRefNbr field is normally blank on vouchers unless you entered the check number under the manual check tab under the voucher and adjustment screen.  I am pretty sure, once the voucher is released, that the content of that field no longer matters but you can change it just to be safe.

    If does suggest that your check number issue was, at least partially, the result of some manual check entries and not just a standard check run in AP.

  • wickets Profile Picture
    wickets 85 on at
    RE: Correcting wrong AP check numbers

    Thank you Rick! I just noticed that the ApplyRefNbr field in APDoc has the same values as the RefNbr field; in this case, the check number.  So I'm guessing I need to update that field as well, otherwise we will have the old/bad check number in one field and the new/good check number in the other.  

  • Community Member Profile Picture
    Community Member Microsoft Employee on at
    RE: Correcting wrong AP check numbers

    I have done this several times for my clients and you have the correct tables that need updating.  Cash Manager reads the AP items so fixing the check numbers in APDoc and APTran will cover Cash Manager.  One note: if you post AP in Summary to the GL then you do not need to deal with GLTran.

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