Setting up a default bank account

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We are adding a new bank account that we would like to have as our "default" cash account in Payables. Can someone direct me to where I can set that up?

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Redbeard 12,931 on at

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RE: Setting up a default bank account

There are a couple of different settings which may be causing you problems here. There is a CheckBook ID field on the Vendor Card. You may have changed this setting. If you check the Accounts Button on the Vendor Setup window, you will find there is a setting at the top of that window which specifies if you want to pull the Cash account from the Vendor or the Checkbook. If this is set to Vendor and Not Checkbook, you may have a different cash account specified here. If this cash account doesn't match the checkbook specified on the vendor card, this may well be the source of your problem.

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RE: Setting up a default bank account

So I checked and tried the above and nothing works. I have one vendor out of all my vendors that keeps defaulting to a checkbook I do not want to use for printing. I went into the payables management and changed the checkbook id to the bank I do want to print from. I even went into the vendor card and selected the bank I want that vendor's checks to come from. And when I test it out the distributions is still pulling up the wrong account. I'm starting to think it is a glitch considering this is the only vendor that this is happening with.

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Redbeard 12,931 on at

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RE: Setting up a default bank account

You are decidedly welcome!

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RE: Setting up a default bank account

Thanks for the help!

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Redbeard 12,931 on at

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RE: Setting up a default bank account

Kathy,

Mahmoud's response is spot on. Additionally, you may identify a Default Checkbook ID in Payables Management Setup and Vendor Maintenance Options windows.

Purchasing > Setup > Payables Management

Purchasing > Cards > Vendor > Options (button)

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Mahmoud Saadi 32,738 on at

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RE: Setting up a default bank account

Does this mean that you want one cash account for the payable module regardless of the check book being used ? This means that you will have to change the vendor settings to retrieve the cash account from the vendor card rather than the checkbook.

So initially, Go to Vendor Card > Account and check the corresponding option as illustrated in the screen shot below:

Now if you want only one account for all the vendors, you can either set this on the vendor class, or posting account. The posting account is the general source of information for all your vendors which can be found on Dynamics GP > Tools > Setup > Posting > Posting Account

This will ensure that any payable transaction for any vendor will have this default cash account.

If you want to set this default account on the vendor card or vendor class level, it will default as well. But the important thing to keep in mind that once you configure the settings mentioned above, the cash account will never be retrieved from the checkbook maintenance (the cash account linked with the checkbook), and if there is a vendor with no cash account linked to it, its class or the posting account, distribution account for the cash will be empty and you will have to manually fill in the cash account.

For me personally, I have always considered using the cash account from the checkbook option.

Let us know if you do have any further inquiries,

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