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Microsoft Dynamics CRM (Archived)

CRM 2015 Online + SharePoint Online Custom Documents Folder

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Posted on by 120

I use Office 365 with includes CRM 2015 Online. I was able to integrate SharePoint, but I can't figure out how to customize the auto-entity-library creation. For example, my Document Site is:

https://[domain].sharepoint.com/crm

I created a Document Library there called "Documents" with a link as follows: https://[domain].sharepoint.com/crm/Documents

What I'm trying to do is set CRM's auto-entity-library creation to create libraries and folders under the Documents folder. An example structure would look like this:

https://[domain].sharepoint.com/crm/Documents/Accounts
https://[domain].sharepoint.com/crm/Documents/Leads

Instead, it keeps telling me that my relative URL for "Documents" is invalid. The only structure I can get to auto-create look like this:

https://[domain].sharepoint.com/crm/Accounts
https://[domain].sharepoint.com/crm/Leads

Note the absence of the "Documents" root folder. The purpose of me wanting this is two-fold:

1. So I can assign one set of permissions to the Documents folder that cascades to all of the remaining subfolders.

2. In the event of mass-editing, which I often do, I sync with Windows explorer. I would rather sync one Documents folder with all of its subfolders than multiple root folders.

Does anyone know how to accomplish this properly?

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  • Verified answer
    J Matlon Profile Picture
    1,465 on at

    CRM/SharePoint integration can only work with a site at the root. It wants to create the Document Libraries/Folders for you.

    When you setup your connection to SharePoint, you can specify everything to be based on an entity. For example, you could base your documents on Account, then any Leads would be created as a subfolder under that Account. That would give you a single document folder.

    You can do this under Document Management Settings in CRM.

  • BIMalippiatt Profile Picture
    120 on at

    I was afraid of that. Thanks for your answer.

    I already have the folder structure and documents built in Windows Explorer (there are close to a thousand folders with thousands of documents within). I'll just sync the sharepoint site with Windows explorer, move all my folders there and wait for the upload to finish. Then, I'll map the document locations to accounts and other entities using the data import wizard in the CRM.

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