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Microsoft Dynamics AX (Archived)

Project management and accounting

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Posted on by 17

Hi to all,

I am currently working with an older customer who is on AX 2012 R2.

I need two things if someone can help.

First

A contract on a project was set up with an incorrect ID, this project is in a hierarchy to many other projects, most are FF but this one is T&M.  Is there an easy way to stop the project remove the contract, create the new contract, then put the correct contract on the project, then put the project to in process?  There are already transactions on the project.

Second

On a different project we have a billing rule which indicates fee as 10% of expenses of another billing rule. ( I am good with all of this) The Funding limits  for expenses is set to 5000.00, which I suspect was changed from 5500.00.  the fee amount is set to 550.00.

The fee, when looking at the project contract funding limits indicates 550.00, with a spent amount of 550.00.  The problem is we cannot fond where the 550.00 spent amount is coming from nor what it is made up of.   I and my technical guy have looked into projecttran tables but we cannot find any transactions relating to the category associated to this.  We have now started thinking maybe someone deleted something. 

Thanks in advance for any assistance you can provide.

DT

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  • Suggested answer
    Ludwig Reinhard Profile Picture
    Microsoft Employee on at

    Hi DT,

    For No 1:

    A riskfree way of assigning a new project contract would be creating a new project with a new project contract and then transferring the transactions already posted to this newly created project by making use of the adjustment functionality.

    For No 2:

    Have you also double checked that no ledger vouchers exist? If you can also not identify vouchers in GL then it might be a display problem on the form. Please check LCS for available hotfixes.

    Best regards,

    Ludwig

  • Sdsailinglady Profile Picture
    17 on at

    Hi Ludwig,

    Thanks for the quick response!

    #1 - this is what I already told the client but posted here on the off chance there was a different option.

    #2 - Yes, look to the GL for a transaction with no luck.  Pretty sure someone deleted a journal.

    Again Thanks for your help!

    DT

  • Suggested answer
    Ludwig Reinhard Profile Picture
    Microsoft Employee on at

    Hello DT,

    For #2: Try to find something in GL or check some old accounting / project reports probably on a backup system. Deleting a journal and the related transactions is something that not everybody can do. So there must be a trace who has done that and what was deleted.

    Best regards,

    Ludwig

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