How to Clear an Unapplied Payables Amount

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Posted on by Dan Troxell

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A user created an invoice for .01 less than the voucher, leaving the .01 unapplied. They have no idea how to cancel or clear the unappled amount. I believe the real problem is that it's from last fiscal year and you can't go back now and do anything. Anybody know the a fix?

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Richard Whaley 25,195 on at

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Re: How to Clear an Unapplied Payables Amount

PO/PM? or Receivables?

PO/PM....if you have an unpaid balance on the vendor's account that is not to be paid, enter a credit memo to wipe it out. Yes, the adjustment will post to the current year but that is when it was taken.

if you have a PO receipt for .01 more than the applied invoice, just close the PO, the RNI entry will disappear. Then do a Journal Entry to move the .01 from the Received Not Invoiced suspense account to where ever your accounting team says to move it.

Receivables? Simply enter a credit memo.
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Frank Hamelly | MVP... 4,029 Super User 2024 Season 2 on at

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Re: How to Clear an Unapplied Payables Amount

Enter another invoice for $.01 and match it to the unmatched remainder. If you don't want to pay the extra $.01, then enter a credit memo for $.01 and apply it to the unpaid balance on the invoice.

Hope this helps,