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Dynamics 365 Community / Forums / Finance | Project Operations, Human Resources, ... / Project Timesheets - S...
Finance | Project Operations, Human Resources, ...
Answered

Project Timesheets - Supervisors review timesheets approved?

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Posted on by Community Member

Hello,

Does anyone know if a supervisor can review the time sheets that they have approved?

We are using projects to collect timesheets for our hourly employees, per our vendors recommendation. An employee will pick a project and submit the timesheet to workflow, it goes to the supervisor which is based off who the employee reports to in the organization. However, once the supervisor approves the timesheet they cannot review it from inside of employee self service. 

Anyone know of a way a supervisor can track their approved timesheets? The issue is that sometimes we will have an employee submit a timesheet for a pay period, and then submit a second timesheet for that same pay period. It would also be helpful for some supervisors who want to track that all of their employees have submitted their timesheets for the week.

  • Verified answer
    Ludwig Reinhard Profile Picture
    Ludwig Reinhard Microsoft Employee on at
    RE: Project Timesheets - Supervisors review timesheets approved?

    Hi,

    I'm working for a MS partner and don't have this issue that I'm bound by a third party.

    would recommend that you discuss this boundary with your colleagues and supervisors again.

    best regards ludwig

  • Community Member Profile Picture
    Community Member on at
    RE: Project Timesheets - Supervisors review timesheets approved?

    Hi Ludwig, I'm just not sure what the best way to accomplish the goal of letting our supervisors to review items they approved since it's not in the out-of-box feature.

    Our hands are tied in the way that we are a hosted environment so our vendor does not let us have access to LCS. Are you also hosted through a third party?

  • Suggested answer
    Ludwig Reinhard Profile Picture
    Ludwig Reinhard Microsoft Employee on at
    RE: Project Timesheets - Supervisors review timesheets approved?

    Hi Frankie,

    that's in general right but there is always an option to adjust your processes to the standard one's that d365fo supports. it's not always the most popular option but the safest one compared to tweaking the system with a code adjustment.

    best regards

    ludwig

  • Suggested answer
    Community Member Profile Picture
    Community Member on at
    RE: Project Timesheets - Supervisors review timesheets approved?

    The answer is that this is a non-standard feature, and nobody had a solution outside of submitting a feedback request, or seeking a 3rd party solution or customization to the product.

  • Ludwig Reinhard Profile Picture
    Ludwig Reinhard Microsoft Employee on at
    RE: Project Timesheets - Supervisors review timesheets approved?

    Hello Frankie,

    There are project module ISV add'ons available that have the functionality that you look out for available.

    The disadvantage is of course that you need to make use of those add'ons, implement and pay for them.

    What you can try doing though is asking MS to make this a standard feature but submitting a feedback idea on the dynamics experiences ideas forum.

    About your LCS/partner issue: I cannot believe what you write. LCS, the project and the system is your 'stuff'. Please double check with your management why things currently work the way they are.

    Best regards,

    Ludwig

  • Community Member Profile Picture
    Community Member on at
    RE: Project Timesheets - Supervisors review timesheets approved?

    Yeah, I wasn't part of the original contract negotiation. Our vendor used to have a custom layer that they had - but everything is now kind of like a plug in. They will not give us access to LCS. I can't even get ahold of Microsoft directly, I have to contact the vendor first, submit trouble tickets with them, and if they cant figure it out they kick it up to Microsoft. It's a slow process too. It's really why I spend my time on forums double checking their wrong answers.

  • Community Member Profile Picture
    Community Member on at
    RE: Project Timesheets - Supervisors review timesheets approved?

    Thanks - it's really a shame that managers cannot review items they approve. Since we are using projects for timesheets, it might mean doing even more research for a small, but annoying issue. I can't believe Microsoft didn't have the foresight to see that managers might want to review the items they are approving at later dates.

  • André Arnaud de Calavon Profile Picture
    André Arnaud de Cal... 293,278 Super User 2025 Season 1 on at
    RE: Project Timesheets - Supervisors review timesheets approved?

    Hi Frankie,

    A sidenote here as you.already got a lot of valuable information. As a customer, YOU own your LCS project. It is initially setup with an account within your own tenant. If you like, you can invite vendors.

    If they have an own LCS for managing customizations, it is on their tenant. Then even, you should be able to spin off development machines on your tenant.

  • Ludwig Reinhard Profile Picture
    Ludwig Reinhard Microsoft Employee on at
    RE: Project Timesheets - Supervisors review timesheets approved?

    Hello FrankieD-CAC,

    For 1:

    Here you need to implement a customization then. The form that you are looking for is not available in the standard application but it should not be difficult creating it.

    For 2:

    I think the timesheet policies can already do a lot to minimize errors. I would give it at least a try. If it does not work then you can think extending the available out of the box policies.

    Best regards,

    Ludwig

  • Community Member Profile Picture
    Community Member on at
    RE: Project Timesheets - Supervisors review timesheets approved?

    Since we have multiple supervisors who approve timesheets they would all need access to this form, as this is a new product I've not had to build a form. Furthermore, we aren't even permitted access to query a sandbox environment because our vendor is the middleman who will not let us access LCS. I'm stuck using the datamanagement tool, excel tools, and Power BI. I could explore more options - but I was hopeful that there was some built in functionality that I could simply let the app rovers review the workflows they approve.

    I may end up seeing about having the workflow kick back an email to the supervisors stating "you have approved this timesheet" so at least it would give them some type of record.

    At this time my simple explanation to supervisors is that if an employee forgets to put in their timesheet, it's the employee who may not get paid and will deal with the consequences.

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