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Dynamics 365 Community / Forums / Microsoft Dynamics GP (Archived) / OLE attachment export
Microsoft Dynamics GP (Archived)

OLE attachment export

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Posted on by Community Member Microsoft Employee

Hello,

We have been storing employee photos in the attachment field on the Employee Maintenance screen (in the OLE Containers, typically as JPEG). Due to some recent requests, we are wondering if there is a way to export all of these attachments to a document and associate them to their employee. It seems like quite a task to accomplish without something being available to assist.

I have found the local drive location of the files, but they are compressed by GP and not readable.

Thanks, -JL

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  • Suggested answer
    sueconrod Profile Picture
    sueconrod 335 on at
    Re: OLE attachment export

    To save a copy of a resume/picture  or additional information use the note attachment to the right of last name

    Go to the "Paperclip Icon"  (next to Attach)

    Choose Edit>>Insert New Opject.  

    Choose “CREATE FROM FILE”

    Then use the BROWSE to drill down to your file (needs to be in a shared location that will not change).

    Check off the LINK

    Then CHECK OFF  “Display as Icon” (will show the icon when you open the attachment).

    OK

    Any files saved like this should be in a location that they can be accessed by everyone and they will not be renamed or moved.  

    By using the Save as Icon, you can attach multiple files as needed.

  • kumarasen sa Profile Picture
    kumarasen sa 20 on at
    Re: OLE attachment export

    Daily Work Report (DWR Info Tab):

    1. From the Main panel, double-click the Daily Work Reports icon.

    2. Double-click the Daily Work Reports icon.

    3. Create a new DWR or open an existing DWR that is not locked or                            

    authorized.

    4. Click on the Attachment icon.  The Attachment button becomes  

    available.             Daily Work Report (Work Item Tab):

    1. From the Main panel, double-click the Daily Work Reports icon.

    2. Double-click the Daily Work Reports icon.

    3. Create a new DWR or open an existing DWR that is not locked or

    authorized.

    4. Select and record to an Item on the Record Work Item screen. Click on the

    Attachment icon. The Attachment button becomes available.  

    Change Order:

    1. From the Main panel, double -click the Change Orders icon.

    2. Double-click the Change Order Maintenance icon.

    3. Double-click the Header icon.

    4. Create a new Change Order or open an existing Change Order that is

    not approved and click the Save button. The Attachment

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  • Jonathan Fear Profile Picture
    Jonathan Fear on at
    Re: OLE attachment export

    It sounds like you are imbedding the files into the note instead of linking the files. If you are imbedding there is no way to remote the picture, however if you are linking the files then you should already have them stored in another location.

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