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Dynamics 365 Community / Forums / Finance | Project Operations, Human Resources, ... / Change the Vendor Invo...
Finance | Project Operations, Human Resources, ...
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Change the Vendor Invoice Account on a received PO

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Posted on by Afonso Rodrigues 215

Hi all

Hope everything is well. 

I was wondering if there is any OOB functionality that will allow us to change a Vendor Invoice Account on a PO that was already received. 

I have a client that has multiple scenarios where it deals with a vendor that can have multiple accounts. Upon the PO creation it is agreed that the PO will be raised against a particular Vendor Account. The PO is confirmed and the items received. However, when the vendor sends the invoice, it sends it from the other vendor account. Is it possible to change the vendor account on the PO header (or invoice header) at this stage? 

Thank you all in advance for the help. 

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  • Suggested answer
    Frank Hamelly | MVP, MCP, CSA Profile Picture
    Frank Hamelly | MVP... 46,619 Super User 2025 Season 2 on at
    RE: Change the Vendor Invoice Account on a received PO

    No, but in Vendor master you can specify a Vendor account from which invoices will be received.  Updating this after the fact won't help with your current invoice, but it will for future invoices for this vendor

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  • Afonso Rodrigues Profile Picture
    Afonso Rodrigues 215 on at
    RE: Change the Vendor Invoice Account on a received PO

    Hi Frank

    Thank you for your reply.

    I am aware of that field and I actually use it. But that is not my issue - the invoice account is correctly set in the vendors card. The issue is that a specific Vendor has two distinct Vendor Accounts - one for each country that he operates. The PO is created with the assumption that he will be sending the invoice from country A so the PO is created against Vendor Account A. After confirming the PO and receiving the products the Vendor (for some reason) changes its mind and invoices from country B. At this stage I would need to change the Vendor Account of the PO from account A to account B. But the field is locked for editing at this stage. Is there any way to edit this field at this stage?

  • Frank Hamelly | MVP, MCP, CSA Profile Picture
    Frank Hamelly | MVP... 46,619 Super User 2025 Season 2 on at
    RE: Change the Vendor Invoice Account on a received PO

    You can't edit anything in a Confirmed PO.  That's by design, as a confirmed PO is a legally binding contract between two parties.  You would have to set the PO back to Draft to change anything, and reconfirm, which of course you can't do after a receipt has been posted against the PO.  Sounds like the client needs to address this with the Vendor as the vendor is changing the terms of the confirmed PO.

  • Verified answer
    André Arnaud de Calavon Profile Picture
    André Arnaud de Cal... 299,361 Super User 2025 Season 2 on at
    RE: Change the Vendor Invoice Account on a received PO

    Hi Afonso,

    Actually, you can change the vendor after you receipt the goods and create and post the invoice. After you change the vendor you need to reconfirm the PO. Then you can post the invoice without any additional check. I just retried this scenario in a demo environment.

    Based on a question I got from a customer when we showed our ISV solution for data quality, we created a tutorial how to block changing the vendor account as they would like to have it restricted when the PO was confirmed and/or received.

  • Afonso Rodrigues Profile Picture
    Afonso Rodrigues 215 on at
    RE: Change the Vendor Invoice Account on a received PO

    Hi Andre

    Thank you for your reply.

    It looks like you are correct. The standard behavior of D365 allows us to update these fields even when the PO is fully received. It seems that something was done to restrict the edit of these fields on my clients environments.

    Thank you.

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