Correcting a Purchase Invoice that Originated from a Purchase Order

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Posted on by SL_GP_BC_123

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We have a Business Central customer where most of their Purchase Invoices originate from Purchase Orders. They now have a case where an invoice was posted with an incorrect /Vendor Invoice Number/. When they try to issue a correction, they receive the following message. I'm a little confused as to the required sequence. They want to correct and create a new invoice. Do they need to make a copy before cancelling? Can they proceed with the correction and then do the copy or will they be prompted to make the copy? Please advise. Look forward to a reply.

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Gerardo Rentería Ga... 26,082 Most Valuable Professional on at

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Hi

I hope this can help you and give you some hints

https://community.dynamics.com/forums/thread/details/?threadid=14b39c82-3660-4256-8456-5c6d315d9bef

https://learn.microsoft.com/en-us/dynamics365/business-central/sales-how-correct-cancel-sales-invoice#to-correct-a-posted-sales-invoice

https://yzhums.com/3267/

BR

GR

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KasparsSemjonovs 4,818 Super User 2026 Season 1 on at

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Hello,
You can do the correction/cancelation of the Purchase Invoice.
Afterwards to create a correct Purchase Invoice You can either create a new Purchase Order or Purchase Invoice document, by using the Copy Document function to get info from the Posted Purchase Invoice. And adjust the Vendor Invoice Number to the correct one, and You can post it.

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SL_GP_BC_123 1,112 on at

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Appreciate all the replies.

Just a quick follow up on this post. In testing, we were unable to copy the original purchase invoice once credited, as such we arrived at the conclusion that we must first initiate a new invoice and copy the original purchase invoice. Once a copy was created, we then did the correction on the original invoice.

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Jun Wang 8,210 Moderator on at

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I tested both ways and they work the same. if you choose yes, the original invoice will be cancelled. in this example, it's the 109911 one. User is still able to use copy document to create a new invoice by copying 109011 and fill in the correct invoice no.

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