LAST MONTH I HAD TO WRITE MANUAL CHECKS RATHER THAN USE GP TO PRINT THEM, SO I DID THE FOLLOWING...
ON THE PURCHASING HOME SCREEN I SELECTED MANUAL PAYMENTS
CREATED AT BATCH
AND INSERTED THE VENDOR
SELECTED CHECK FOR PAYMENT METHOD
ENTERED THE AMOUNT AND CLICKED APPLY
AFTER THAT I PRESSED OK AND PROCEEDED TO DISTRIBUTIONS
PUT IN CORRECT DEPT AND ACCOUNT NUMBER
I WROTE THE CHECK AND MAILED IT OFF
NOW I HAVE AND OPEN PAYMENT HOW DO I PROPERLY CLEAR THIS????
*This post is locked for comments
perfect thank you for the answer, is there a way to clear it and keep it out of the payables?
Yes, if there are no documents in the bottom half of the Apply window that means there is nothing to apply the payment to and it will remain Open until you apply it. All you need to do is enter and post the invoices and then go back to the Apply window and apply them.
If you don't have any invoices to enter, for example it was a prepayment, then just wait until you receive the invoices and apply then.
Okay perhaps I am doing something wrong, should I have created in invoice first?
You can just go directly to the Apply Payables Documents window (Purchasing >> Transactions >> Apply Payables Documents) now and pull up each payment and apply them accordingly. Once they've been fully applied, they will get moved to History automatically.
I do not remember clicking auto apply, will this make it impossible to clear these open payments?
When you clicked Apply, it should have opened up the Apply Payables Documents window. Did you then mark invoices for the payment to apply to or use the Auto-Apply functionality?
Stay up to date on forum activity by subscribing. You can also customize your in-app and email Notification settings across all subscriptions.
#1
André Arnaud de Cal...
291,269
Super User 2024 Season 2
#2
Martin Dráb
230,198
Most Valuable Professional
#3
nmaenpaa
101,156
Share
Report
All responses (
Answers (