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Purchase Orders procurement process requires that purchase orders are raised for requisitions. Currently, the system is reporting unconvincing commitments when a report is produced for comparing budget vs. commitments vs. actuals. When a voucher is raised for payment of a PO, from the Voucher and Adjustment Screen the user is expected to select the appropriate PO number to be associated with the voucher. There are cases where this has been done but the in the purchasing module the PO status remains open. This is affecting the commitment figures in the reporting. The same screen may be used to raise vouchers for Prepayments for items such as travel advances, or salary advances – which do not require purchasing orders. The system needs to be consistent in ensuring that the process for vouchering for vendor payments completes, including updating the status of the PO in purchasing. Currently, this is not happening.
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