Item Tracking Codes and Project Actuals

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Posted on by MA-11021603-0

Hello,

I have items that use item tracking codes for serial number tracking. Some of these items have already been posted to a Project/Job Actuals using the Project Journal and Item Tracking Lines.

For untracked items, I can remove the item from the Project by making a negative posting. However, for items with tracking codes, the Item Tracking Lines require a serial number.

What is the correct process for removing an item with an associated item tracking code/serial number from a Project/Job?

Is there a way to make a negative posting for a serial-tracked item and properly associate the serial number with the reversal?

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Dynamics 365 Business Central

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OussamaSabbouh 19,350 Super User 2026 Season 2 on at

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Hello,
Yes, the correct approach is to post a negative quantity through the Project Journal for the same Project/Task/Item and, from Item Tracking Lines, assign the same serial number that was used on the original Project usage posting; you can identify it from the original Project Ledger Entry/related Item Ledger Entry. Business Central supports item tracking on Project Journals and also supports positive/negative adjustments for serial-tracked inventory, so the serial number must accompany the reversal rather than posting the negative quantity without tracking. After posting, verify that the Project Actual/Usage is reversed and that the serial-numbered item has returned to inventory; if costing is relevant, also run/verify Adjust Cost - Item Entries so the corresponding cost application is correct.
Regards,
Oussama Sabbouh
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YUN ZHU 103,085 Super User 2026 Season 2 on at

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Hi, You could try the Item Reclassification Journal; if that doesn't work, then customization would be the only option.
For example,
Dynamics 365 Business Central: How to merge multiple lots (Lot No.) into one
https://yzhums.com/73895/

Thanks.
ZHU
MA-11021603-0 17 on at

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Hello, I appreciate the follow up on this. I was not able to post the negative line or find the serial nos. I have attached some screenshots of my entries.
When doing the negative entry through the Project Journal the serial number to assign does not show up.

There are no errors when inputting the negative value but when posting there is an error and the serial nos do not show up even when the Job No and Task No are correct.

Error message when posting without the serial No.

Usage line in project ledger entries
Hello,
When doing the negative entry through the Project Journal the serial number to assign does not show up.

There are no errors when inputting the negative value but when posting there is an error and the serial nos do not show up even when the Job No and Task No are correct.

Error message when posting without the serial No.

Usage line in project ledger entries
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MA-11021603-0 17 on at

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For this to work you have to use the Project Journal then the Applies from Entry and find the transaction you are reversing.
On the Project Journal Line you will need the Applies from Entry, the Location you want the inventory to go back to and the negative quantity.

On the Item Tracking Lines you will need to type in the Serial No as it does not have the original serial no in the dropdown list and the Negative quantity.
Once posted this is what the Item Ledger Entries look like: In the the initial test the UNDO Document no is when I applied it to a Job and the REDO is when I took it off the Job. The quantity came back into my inventory and I used the same item and Serial No on a different Job.