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Automated vendor invoice creation from D365 F&O

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Posted on by RJ-14081220-0

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Hello

Do we have any standard out of the box functionality (process automation) where vendor invoices can be created automatically based on posted GRNs.

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Dynamics 365 Finance

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CA Neeraj Kumar 5,099 Super User 2026 Season 1 on at

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Hi,

In the standard D365, there is no option to automatically creates Vendor Invoices from posted GRN details. If you want to use the Invoice Capture functionality, it provides lot of automation including Automatic creation of pending vendor invoices from the scanned Vendor Invoice document, then auto-matic submission to workflow (if needed), and automatic posting of Vendor Invoices (if workflow is setup this way).

If you are okay with Invoice capture functionality then we can help further to understand in detail.

https://learn.microsoft.com/en-us/dynamics365/finance/accounts-payable/invoice-capture-overview

https://learn.microsoft.com/en-us/dynamics365/finance/accounts-payable/auto-vendr-invc-process

The automation processes can be used to perform these tasks:

Automatically apply prepayments to vendor invoices

Match product receipts to pending vendor invoice lines.

Automatically submit imported invoices to the workflow system.

Simulate posting before a vendor invoice is posted.

Quickly and efficiently view workflow and automation history.

View and analyze the results of automating vendor invoice processing.

Resume automated processing for multiple invoices.

If this helped, please mark it as "Verified" for others facing the same issue Keep in mind that it is possible to mark more than one answer as verified

Regards,

Neeraj Kumar

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Syed Haris Shah 1,566 Super User 2026 Season 1 on at

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Hi @RJ-14081220-0,

In D365 F&SCM, vendor invoices cannot be automatically post based on GRN posting. Because, the system cannot identify the vendor invoice number, which is mandatory for posting. This is why manual entry is required.

The option Neeraj mentioned refers to an OCR-based invoice automation solution, which can be considered if the business requires end-to-end automation.

If you find this answer helpful, please consider verifying the answer. 👍

Regards,

Syed Haris Shah

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Yng Lih 1,612 Super User 2026 Season 1 on at

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Hi,

Agree with Neeraj Kumar and Syed Haris Shah, D365 do not have this feature.

Additional to below, in terms of invoice automation, there is Vendor Collaboration feature or E-Invoicing (applicable for selected countries).

If this information was helpful, kindly mark it as 'Verified'. Thank you. :)

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BillurSamdancioglu 20,713 Most Valuable Professional on at

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HI, While invoice is a legal document and it is either on paper,electronic or else, it is not possible for FO to guess the invoice vaues.

But if you have invoices, then you can use OCR or E.Invoicing funstionelities.

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RJ-14081220-0 164 on at

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Thanks a lot.

I understand that Invoice number is mandatory for creating vendor invoice, - client has GRN number same to same as vendor invoice number.

OCR is different solution. thanks all.

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