Dynamics Community Forum Thread Details

Vendor credits in purchasing invoice entry (Enter / Match Invoices)

Is there a way to apply a credit memo in the "purchasing invoice entry" screen? Here is the scenario - Purchase order was issued for 10,000 bottles. We received 9,817 bottles and posted the receiving posting journal. The vendor invoiced us for 9,939 bottles. We will not be receiving any more bottles on this PO. The vendor subsequently issued a credit memo for the difference of 122 bottles (9,939 minus 9,817). When I match the invoice to the receipt in the "purchasing invoice entry" screen the quantity defaults to the amount received (9,817 bottles) despite the fact that we were invoiced for 9,939 bottles. What is considered "best practices" for this type of situation? Is there a way to show that we were invoiced for the incorrect quantity and then credited for the difference? I understand that I can enter the credit through the transaction entry screen and then apply it to the invoice; however, we use average costing for our inventory. If I enter the invoice for the full dollar amount (as billed) without adjusting the quantity that was invoiced then our average cost is misstated. I know of no way to apply the credit amount to a particular item; only to a particular invoice.

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