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How do you stop AP transactions from posting when an account is inactive in the GL?
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Marking the account Inactive doesn't prevent posting like you think it would. It prevents it from appearing in account lookups in transaction windows. If you have the account set as a default posting account, transactions will still post to the account. You need to remove it everywhere it is setup as a default Posting Account, i.e., Posting Account Setup, Customer Cards, Vendor Cards, etc.
Not even close - it's an expense account - not a default account and not specific to any one vendor. The account is inactivated in the GL but AP transactions keep coming through. How do you stop it at the invoice entry time? Also - if it is inactive, shouldn't it appear as an error/warning when it is posted to the GL?
If that's the case then whoever is entering the account in the AP transaction should be getting an error saying the account is Inactive when they try to select it. Is it possible someone activated the account so it could be posted to and then inactivated afterward?
Frank is right,
Making an account inactive does not impact AP. HOWEVER, if this account is not a default as you say, then go into the account card and UNCHECK the Allow Account Entry box. With this done, your folks will not be able to select this account if it does not default in.
Kind regards,
Leslie
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