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Can I change the default value of Invoice Quantity to either Quantity Fulfilled or Zero?

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Posted on by Community Member Microsoft Employee

Hi all - New to GP, excited to learn!

We're encountering a problem in GP2013 that causes invoicing to take much longer than it should. The default value for Invoice Quantity is currently set to Order Quantity. We frequently ship incomplete, leaving many items to ship later, so the invoicer has to manually check every single line item of each order and set the Quantity to Invoice to 0 if we didn't ship it.

Is there a way for me to set the default value of Quantity to Invoice to either the Quantity Fulfilled (first preference) or to Zero (second preference) to reduce the load on the invoicer?

Thanks in advance!!

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Community Member Microsoft Employee on at

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RE: Can I change the default value of Invoice Quantity to either Quantity Fulfilled or Zero?

Thanks for your thoughts, H! Unfortunately (if I'm understanding your suggestion correctly) I don't believe this will work for us. We must allocate stock at the time it's ordered so that we can track our inventory positions and know what to buy when anticipated future stock levels get low. Our lead times are on the order of months. Is "pre-allocation" different from "allocation" in GP?
Harold Worby 1,325 on at

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RE: Can I change the default value of Invoice Quantity to either Quantity Fulfilled or Zero?

If you don't pre-allocate the orders the invoice should be for the quantity fulfilled.

Check the 'Use Separate Fullfillment Process' on the Sales Order Setup

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