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Suspense account question

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Posted on by Microsoft Employee

I have some entries the G/L suspense account and need to reclass them.  I have tried to do a journal entry but it will not allow me to use the account number without the subaccount.  Account validation is unchecked.  We are using Version 9.

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  • Community Member Profile Picture
    Community Member Microsoft Employee on at
    RE: Suspense account question

    Kimberly,

    When a suspense account posting is created, it typically inherits the sub-account from the original transaction so I am wondering if the sub-account is possibly a space as opposed to being a true blank.  If you open subaccount maintenance, does it have a grid row with what appears to be a blank subaccount value?  If so, it might be that you have a sub-account defined as a single space.

    Did you run down the reason/origin of the suspense account posting?  If so, you might want to look at the module batch details to see if there was a valid sub-account in the module transactions.

    You could run the following query to determine if the actual sub-account contained one or more blanks:

    select sub,len(sub) from accthist where acct = '000000'

    the second column will tell you how many characters were in the sub-account field.

  • Community Member Profile Picture
    Community Member Microsoft Employee on at
    RE: Suspense account question

    The entries to the suspense account are being created by SL without the subaccount.

  • Community Member Profile Picture
    Community Member Microsoft Employee on at
    RE: Suspense account question

    Kimberly,

    Any JE must have an account from the chart of accounts and a sub-account from the sub-account list.  Account validation checks the combination of the account and sub-account against the defined valid combinations.  Not having that option enabled does not allow you to utilize an account not in the chart or a sub-account not in the sub-account list nor does it allow you to leave either of these fields blank.

    I am curious as to why you are trying to leave the sub-account field blank.  When you re-class these postings I would think you want to take the amount out of the suspense account / sub-account combination that it hit and move it to a valid account / sub-account.

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