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Dynamics 365 Community / Forums / Microsoft Dynamics SL (Archived) / Manual Journal Entries
Microsoft Dynamics SL (Archived)

Manual Journal Entries

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Posted on by Community Member

Hello,

In working through controls design, I am trying to work out the following:

a) Is it possible for a user to post a manual journal entry directly to the subledger in Dynamics SL, the way you can in Oracle EBS?

b) Is it possible for a user to change the journal source, to disguise a manual journal entry as an automated one? 

I think the answer to question (b) is yes, based upon my read of the support entry for reconciling A/R to the GL, but I'm not positive because it speaks to being able to change the Jrnl Type and Tran Type, but neither specifically calls out a flag for manual vs. automated entries.  I can't find anything definitive regarding question (a).

Any help on these would be much appreciated!
Best,
Sarah

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  • Community Member Profile Picture
    Community Member on at

    Sarah,

    I am not clear on what you are asking in question a but, if you are asking if you can skip the account field and only enter the sub-account field then the answer is no.

    Regarding question b, are you asking if you can do this or if it is possible that a user did this by mistake?  Also, to clarify, are you asking about the GL Journal Transaction screen or some other screen.  Finally, if you want to do this, what is the reason for doing so.

    Sorry to ask a question to your question but I want to make sure I am answering correctly.

  • Community Member Profile Picture
    Community Member on at

    Hi Rick,

    Thanks for responding and for the clarifying questions.  For part (a), I was wondering if it was possible to create a manual journal entry to the subledger - meaning, if I wanted to, rather than recognizing revenue automatically when I sell a good, I post an entry to the subledger myself for that revenue.  In Oracle, the reason that that's an option is basically to correct entries that get jammed up in the system.... I was wondering if that functionality exists in Dynamics SL.

    For question b, yes, I'm asking whether its possible to do.  As it relates to what screen you'd do it, that part doesn't matter (or maybe it does - but if so, I'm not aware of why).  The reason I'm asking is because I am working on determining whether I need to take this into consideration in designing a control to identify potentially fraudulent journal entries.  Said another way, when I generate a report of all journals, can I rely on the JRNL Type field to indicate automated entries because the source is AR and its not possible for a user to change that from GL (where manual entries would be expected)?  The tran type? Or do I have to assume that any entry could be manual or automated, given the jrnl type/tran type field could be changed?  The answer will drive what gets reviewed by a person without access to create/post.

    Thanks again!

    Best,

    Sarah  

  • Community Member Profile Picture
    Community Member on at

    Sarah,

    I am not sure I am the best person to respond to your questions in that I am still not totally following what you are asking and do not want to keep asking questions if someone else is following your line of thought.

    Question a) it sort of sounds like you either want to bypass AR when an item is sold or that you want AR to hit a non-revenue account and then you will JE the dollars to revenue or that you are talking about correcting an AR transaction that hit the wrong revenue account.  In order to have a document to apply a payment to, AR must have either an invoice or a debit memo document.  If you bypass AR and do a JE for the revenue then you would not see the JE when it came time to apply the payment.  On the other hand, if what you are asking is whether you can re-class an AR transaction to another revenue account using a JE, the answer is yes because you would still have the AR document to apply the payment to.  The AR transactions are not part of the payment application process.

    Question b) I may be confusing what you mean by automated here.  From your response, it sort of sound like you mean transactions coming into GL from AR.  If that is what you are asking, the GL journal transaction screen always forces the module to GL (unless you turn on initialize mode and then there a restrictions as to how you build a transaction under a module other than GL) so you would know that the transaction is coming from AR or GL by the module id of the transaction.  If you do not want other users to be able to change the module on this screen, do not grant initialize rights to that screen for those users.

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