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Microsoft Dynamics CRM (Archived)

Reporting on multi month Opportunities realized budget per month??

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Posted on by 40
We are a SI and we are using Dynamic CRM to track all the contracting opportunites.  Each development opportunity usually spans multiple months with the customer paying a portion of the total every month.  We are looking to create a report that will show monthly inflows to assist with budgeting.  The problem we are having is that in the Opportunties record there is only 1 location to input the entire revenue for the opportunity which when you report on it reports all of the revenue for the given multi-month opportunity in one month.  ExampleOpportunity1 - Open 12/01/09 - Close 02/31/10 - Est Revenue $50,000 ($20k Dec, $20k Jan, $10k Feb)Opportunity2 - Open 12/01/09 - Close 01/31/10 - Est Revenue $30,000 ($20k Dec, $10k Jan) Opportunity3 - Open 12/01/09 - Close 03/31/10 - Est Revenue $90,000 ($20k Dec, $30k Jan, $30k Feb, $10K Mar)

Currently if I report on open date the report will show (formating not issue but rather monthly sort)

Month             Total

Dec                 $170,000 Jan                   $0 Feb                  $0

March              $0

 

I want the report to look like the following

Month             Total

Dec                 $60,000 Jan                   $60,000 Feb                  $40,000

March              $10,000

 

Any advice assistance on this is greatly appreciated.

 

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I have the same question (0)
  • alf Profile Picture
    17,915 on at

    HI Kenbu,

    There are a couple items that you can do to enhance the out of the box opportunity entity to better fit your business.

    A.  create a couple more fields in the opportunity so you can 'break out' the amount into multiple amounts per months.  This works well if most of your opportunities are done in 2 or 3 payments, but usually no more than just a couple.

    Jan10  $10,  Feb10 $20, March30 $10  then via javascript automatically sum total.

    You will have to adjust the reports to also take into account the break down.

    B.  Create a 'related entity' called lets say 'est payment plan'.  This entity simply has two fields - date/time and amount.  So now an opportunity can have 2 or 3 or 12 payment plans.  Then via a a 'plugin' automatically calculate the net amount.  Again, you would have to adjust your report to reflect the above.

     

  • Kenbu123 Profile Picture
    40 on at

    Thank You Alex!  This is what we expected that we would have to do more or less.  I was hoping that someone had already done this and there were steps to automate the process.  I guess I will post the final solution and that way folks can re-use what we do and not have to reinvent the wheel for such a common ask.

     Kenbu

  • Leon Tribe Profile Picture
    7,034 on at

    Another option might be to use products. You could set up a 'daily/weekly/monthly rate product' and then use this to record the revenue. This would automatically roll up to the opportunity.

    Leon Tribe
    Want to hear me talk about all things CRM? Check out my blog
    http://leontribe.blogspot.com/ 
    or hear me tweet @leontribe

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