Vendor Invoice expenditure reviewer only vendor invoices or can be applied to invoice journal?

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Posted on by Khaled Alloud

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Dears

Can we use the feature Vendor Invoice expenditure reviewer that is applied to Vendor invoices workflow and use it for invoice journals?

Note that we are trying to use this option for an invoice journal transaction but an error message saying 'Stopped (error): X++ Exception: Participant token 'Vendor Invoice Reviewers' does not resolve to any user'

Thank you,

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André Arnaud de Cal... 304,508 Super User 2026 Season 1 on at

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Hi Kaled,

It is probably related to your setup when there are no users retrieved. Lachlan Cash created a small demo. Probably this will help you: organicax.com/.../vendor-invoice-expenditure-reviewers

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Khaled Alloud 3,658 on at

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Thank you Andre.

I have seen this post, the video talks about how to make the setup and apply it to a Vendor invoice that is coming from a PO, and this is working for us.

However, our question is whether we can apply the same for Invoice journals that are under AP>Journals>Invoices>Invoice Journal without customization.

Best,

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Ludwig Reinhard Microsoft Employee on at

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Hi,

There is a separate invoice journal workflow. Within this journal workflow you can create tasks and link them to the invoice expenditure reviewer the same way you can do this in the vendor invoice workflow.

The message that you get seems, however, to depend on a missing setup. When you make use of the expenditure reviewer you either specify a findim or a project manager/guy as the one who has to review. To assign the invoice to the correct people you have to ensure that you have setup an owner of the findim in GL or - if you use projects - make sure that an employee is setup as project manager or one of the other project guys available for selection.

Best regards,

Ludwig

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Khaled Alloud 3,658 on at

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Hello Ludwig,

We have created a workflow for invoice journal with the same setup as that for vendor invoice where that Participant relates to Vendor Invoice expenditure reviewer, and we have assigned an same owner for the same Financial dimension. However the system is retrieving the error mentioned above.

Do you have an idea from where the financial dimension would be read? is it from the account dimensions or in the offset account dimension?

Thank you,

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Ludwig Reinhard Microsoft Employee on at

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Hi,

That is a good question that I can't definitely answer because I never used workflows for these journals.

I would expect that it looks for the findim assigned to the vendor account used in the journal.

Would be great if you could test this by assigning different findims to the vendor and expense account used and let us know. Probably test with a split posting that uses multiple offset expense accounts.

Best regards

Ludwig

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Khaled Alloud 3,658 on at

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Hello,

We have tried to add the findim to the Vendor account and to the expense account but we are receiving the same error.

I have noticed that from the name of the feature 'Vendor Invoice expenditure reviewer' that it might be only used for Vendor invoices.

Thanks,

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Ludwig Reinhard Microsoft Employee on at

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Hi Khaled,

You seem to be right. I double checked the journal and the vendor invoice workflows and noticed that the vendor invoice expenditure approver is not available for journal workflows. Please see the next screenprint.

In the ordinary vendor invoice workflow this is available

Question:

Can't you simply record all invoices through the pending vendor invoice form? Even expense related invoices by making use of procurement categories? I like this approach more than journals because you have a single form where you enter all of your invoices. Would that be a feasible workaround / option for you?

Best regards,

Ludwig

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