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Assigning Workers Comp to Pay Codes

I have a user who set up Worker's Comp for each employee on the Employee Maintenance Card. However, when she went to run her L&I Report, it did not calculate correctly because the Worker's Comp was not associated with some of the Pay Codes in Employee Pay Code Maintenance.

Can anyone advise, is there a way to roll down the Worker's Comp to each Employee Pay Code, or does the user have to set up Worker's Comp for each Pay Code, as well as on each Employee Maintenance card?

GP version 2016.

Thanks in advance.

Hi Valerie,

I don't think there is a good way to "roll-down" the work comp code to the employee pay card. I'm assuming that different employees will have different work comp codes for the same pay code. As such, you cannot use the roll-down from setup. I would suggest working with your IT team to assign them via SQL.

Also, this will change the transaction data going forward, however, this will not update historical payroll transactions. To modify the historical data, you can go to Cards > Payroll > Pay Code > History Button. From there, you can modify the work comp code. As a note, if it is not editable, you have to mark "Edit Financial Fields" on the Payroll Setup > Options Window. Again, if this is a large work effort, it may make sense to work with IT to update this information via SQL.

Hope this helps.

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