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Account number for transaction type Purchase expenditure, un-invoiced does not exist

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Posted on by Microsoft Employee

Hello,

When I create product receipt on the purchase order I got following info log.

2016_2D00_05_2D00_20_5F00_08_2D00_58_2D00_16.png

I check the following set- up

G/L account you are using is not part of an Account structure that exists on your Ledger.

Go to G/L -> Setup -> Ledger to see the Account structures that your ledger is using.

Go to G/L -> Setup -> Chart of accounts -> Configure accounts structures to check that the account is part of an account

And I add Main account for purchase expenditure, un-invoiced in inventory management -> setup -> Posting -> Purchase order

2016_2D00_05_2D00_20_5F00_09_2D00_52_2D00_14.png

I check Main Account in GL.

2016_2D00_05_2D00_20_5F00_10_2D00_06_2D00_31.png

And I have active account structures.

Unfortunately, I still have a problem when I create product receipt on the purchase order...

Please help me.

Aleksandra

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  • André Arnaud de Calavon Profile Picture
    André Arnaud de Cal... 291,979 Super User 2025 Season 1 on at
    RE: Account number for transaction type Purchase expenditure, un-invoiced does not exist

    Hi Aleksandra,

    On the ledger form you have only selected the account structure RC-B. Account structure RC-RZiS might be active, but not known for this legal entity unless you add it on the Ledger form.

  • Community Member Profile Picture
    Community Member Microsoft Employee on at
    RE: Account number for transaction type Purchase expenditure, un-invoiced does not exist

    Hello,

    This solution I tried, but it didn`t help me.

    Aleksandra

  • Zain Mehmood Profile Picture
    Zain Mehmood 2,715 on at
    RE: Account number for transaction type Purchase expenditure, un-invoiced does not exist

    Hello,

    I had the same problem a couple of days before, the System was blocking me with the same dimension/Account combination.

    On exploration it was found out that it had something wrong with the data, system was not calling the exact dimension value for that respective entry.

    So, if you by any chance did data upload with dimension combination via Excel-ad din that might be it.

    For me, i created a new account structure and the issue was resolved.

  • André Arnaud de Calavon Profile Picture
    André Arnaud de Cal... 291,979 Super User 2025 Season 1 on at
    RE: Account number for transaction type Purchase expenditure, un-invoiced does not exist

    HI Aleksandra,

    The accounts needs to be setup on the Posting form available in the Inventory setup section. (Setup > Posting > Posting).

    The form Accounts for automatic transactions is not considered for the account selection.

  • Community Member Profile Picture
    Community Member Microsoft Employee on at
    RE: Account number for transaction type Purchase expenditure, un-invoiced does not exist

    I have two configure account structures:

    RC-B (Active) with MainAccount 000001..399999

    RC-RZiS (Active) with MainAccount 400000..999999

    So, ranges don`t overlap.

  • Guy Terry Profile Picture
    Guy Terry 28,673 Super User 2025 Season 1 on at
    RE: Account number for transaction type Purchase expenditure, un-invoiced does not exist

    I guess you should look at the account structure RC-B. Does it require one or more financial dimensions (i.e. it has financial dimensions and 'Allow blanks' is not ticked)?

  • Suggested answer
    Prashant Singh Profile Picture
    Prashant Singh 8,797 on at
    RE: Account number for transaction type Purchase expenditure, un-invoiced does not exist

    Dear Aleksandra Mazuryk,

    You can check your account structure may be some ledger account is overlapping other active account structure.

  • Community Member Profile Picture
    Community Member Microsoft Employee on at
    RE: Account number for transaction type Purchase expenditure, un-invoiced does not exist

    Hello Denis,

    Thank you for your information. This was helpful.

    I changed in Vendor groups posting profile on Purchase exenditure, un-invoiced main account.

    I have actually the same main account for Purchase, accrual and Purchase expenditure.

    However unfortunately this is not the end of my problems... I create product receipt, but when I generate invoice I have the following error.

    "Account structure RC-B, for the combination 221200, is not valid for ledger Demo."

    Aleksandra

  • Community Member Profile Picture
    Community Member Microsoft Employee on at
    RE: Account number for transaction type Purchase expenditure, un-invoiced does not exist

    Aleksandra,

    I would not understand why AX would point to the wrong entry in the error message, but the account that offsets the "Purchase expenditure-uninvoced" when you receive merchandise is "Purchase, accrual".

    Make sure you have an entry for that account in you posting profile as well.

    That GL entry occurs when your Item model group or your procurement category is configured to "Accrue liability on product receipt".

    Let me know of that works out for you.

    Denis.

  • Community Member Profile Picture
    Community Member Microsoft Employee on at
    RE: Account number for transaction type Purchase expenditure, un-invoiced does not exist

    I'm not sure I understood you.

    I set up main accopun for posting type "purchase expedinture for product", but I still have problem when I create product receipt.

    FII.png

    Aleksandra

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