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Dynamics 365 Community / Forums / Microsoft Dynamics GP (Archived) / How to limit cost amou...
Microsoft Dynamics GP (Archived)

How to limit cost amount changes on PO invoices?

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Posted on by Liane McIlraith 350

I can't seem to find a way to limit the price difference entered on a PO invoice (receiving Shipment/Invoice or enter/match Invoice).  It appears that you can set a tolerance % on the POP setup window but only on quantity.  How do you allow a user to change the line item Unit Cost amount (in the event that the invoice amount is different from the PO) but to limit the amount of the change?

 

Thanks,

Liane

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  • Suggested answer
    Frank Hamelly | MVP, MCP, CSA Profile Picture
    Frank Hamelly | MVP... 46,625 Super User 2025 Season 2 on at

    You can't.  If you follow procurement best practices, you recognize a Purchase Price Variance between the PO Price and Invoice Price.  This is how you track vendor performance in terms of the vendor invoicing you the same amount as they agreed to on the PO.

    You can change the cost on the PO and/or receipt, but there is no limit on the amount of change allowed.

  • Liane McIlraith Profile Picture
    Liane McIlraith 350 on at

    Thanks Frank.  I thought that was the case but I was hoping I was wrong.  It seems odd that you can limit the amount of a quantity change but not limit the amount of a price change.  Oh well, it is what it is.

  • Frank Hamelly | MVP, MCP, CSA Profile Picture
    Frank Hamelly | MVP... 46,625 Super User 2025 Season 2 on at

    Yes, I had the very same comment in one of my sessions at GPUG Summit last week.  Too bad they didn't take the extra step to include the pricing tolerance . . .

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