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Dynamics 365 Community / Forums / Small and medium business | Business Central, N... / Spread purchase invoic...
Small and medium business | Business Central, N...
Answered

Spread purchase invoice costs over different months

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Posted on by Joel95 221

is it possible to spread expenses over several months without making a separate journal entry?

example:

We receive an invoice with 20 hours worked in the month of February and 10 in March. Can I book the invoice so that those 20 hours have the booking date February and 10 hours March.

I have the same question (0)
  • Suggested answer
    Nitin Verma Profile Picture
    Nitin Verma 21,794 Moderator on at

    Not sure about the entries, you have to choose one posting of each invoice, or you can create Sales Invoice entering two separeate lines with same GL account mentioned the different description of each line.

  • Suggested answer
    DAnny3211 Profile Picture
    DAnny3211 11,417 Super User 2026 Season 1 on at

    hi

    Yes, it is possible to spread expenses over several months without making a separate journal entry in Business Central. You can automatically defer or postpone them over a specified schedule

    DAniele

  • Joel95 Profile Picture
    Joel95 221 on at

    in other accounting programmes I worked with it was possible to make two separeate lines with same GL account but different booking dates. In this case I would fill for example:

    booking date 28-02-2023, 20 hours, on GL 'consultancy costs'

    booking date 01-03-2023, 10 hours, on GL 'consultancy costs'

    this way, the consulatncy charges came into the correct accounting month

  • Suggested answer
    Inge M. Bruvik Profile Picture
    Inge M. Bruvik 1,163 Moderator on at

    Have you looked into using the deferral templates for this?

    learn.microsoft.com/.../finance-how-defer-revenue-expenses

  • Verified answer
    YUN ZHU Profile Picture
    YUN ZHU 99,049 Super User 2026 Season 1 on at

    Hi, I also think deferrals posting is a good idea.

    More details: https://yzhums.com/24008/

    pastedimage1680738328062v1.png

    pastedimage1680738342431v2.png

    pastedimage1680738353992v3.png

    Hope this helps.

    Thanks.

    ZHU

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