Closing down Purchase Orders at invoice value not GRN value

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Posted on by Gurpal

Apologies if this issue has been discussed, I could not find a relevant post.

I'm after a bit of help dealing with this issue I am currently facing. The scenario is as follows:

Let's say a Purchase Order is issued for £10k, Goods received for £8k, invoiced at £7k. This leaves £3k on the Purchase Order but £2k is not received.
If this Purchase Order is closed down BC closes it to £8k (the goods received value), however, in this instance, we would want the Purchase Order to close at £7k as no further invoices are expected (effectively the PO was ‘over GRN’d’ at 8k).

It has been discovered that a large number of Purchase Orders have been receipted at a higher value than the final invoices amounted to, we need to understand how we can most efficiently close the PO down at the invoice value rather than the GRN value

Any suggestions would be very much appreciated.

Thanks

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Dallefeld 175 User Group Leader on at

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RE: Closing down Purchase Orders at invoice value not GRN value

Need a little more information. Are you issuing these purchase orders to general ledger accounts or for items?

Either way, the steps you need to take:

1. change the quantity from 10K to 8K

2. add a line for the same account/item with a negative 1K

3. receive and invoice both the original line and the new negative line, zero invoice