Skip to main content

Notifications

Community site session details

Community site session details

Session Id :
Microsoft Dynamics GP (Archived)

Purchase Order Workflow

(0) ShareShare
ReportReport
Posted on by 10

Dear All,

I am having problem with purchase order workflow.  I have done the following.

1) Administration >> Setup >> Company >> Workflow >>Workflow Maintenance

 

Created new workflow with one step and assigned two persons (AD users).  Completion policy only one response needed.

2) Purchasing >> Setup >> Purchase Order Enhancements

 

Click Activate Approvals and gone in to Approval Setup.

 

Assigned 3 users with different limit.  

User A (GP user) - 0 approval authority - Report to user ID User X

User X (GP user) - 50,000 approval authority amount - Report to user ID User Z

User Z (GP user) - Unlimited approval authority amount 

After doing all the above I went and created a Purchase order on user A(GP user) and submitted.  

AD Users received email and logged into GP and Purchasing-Inquiry-Unapproved Purchase Order Document - nothing shows up for both AD users.

Purchasing-Purchase Order Entry selected the purchase order for approval - click workflow - selected Approve and approved it.

User A got reply saying this PO has been approved.

When user A goes to PO still the Approval status Unapproved.  And user X also sees the Approval Status is Unapproved.  So not sure what I am missing, can anybody help on this.

User 

 

 

*This post is locked for comments

  • Mahmoud Saadi Profile Picture
    32,738 on at
    RE: Purchase Order Workflow

    Well, please never hesitate to share any further issues or concerns about the new workflow, I am quite interested in seeing different business cases

  • babubaskaran@outlook.com Profile Picture
    10 on at
    RE: Purchase Order Workflow

    Hi Mahmoud,

    Sorry I couldnt complete it since month end.  Your answer is fulfilled my question :-).  

    Thanks again.

  • Mahmoud Saadi Profile Picture
    32,738 on at
    RE: Purchase Order Workflow

    BABU BASKARAN

    Following up on your case, is it settled ? It is pretty nice of you to keep us updated

  • babubaskaran@outlook.com Profile Picture
    10 on at
    RE: Purchase Order Workflow

    Hi Mahmoud,

    I understand clearly now and thanks for explaining the same.  I will try this  and verify it later today or tomorrow.

  • Mahmoud Saadi Profile Picture
    32,738 on at
    RE: Purchase Order Workflow

    With the business portal, there was an explicit option that allow the user to change their approver, as shown below:

    With the new requisition management in 2013 R2, the process is different. Delegations are fulfilled by allowing the approver to delegate tasks, or setup alternative final approval.
     On the user preferences window (MS Dynamics GP > User Preferences), there is an option which allows you (as an approver, not creator)to automatically delegate tasks, provided that the option to allow delegation is checked on the workflow maintenance window.

    I wish this fulfills your inquiry

  • babubaskaran@outlook.com Profile Picture
    10 on at
    RE: Purchase Order Workflow

    Hi Mahmoud,

    Thanks for that, I will try this and let you know.  Just wanted to confirm whether any way the user can have control whom they submit the PO for approval.  Let say based on item value purchased they wanted to submit to different person each time.

  • Verified answer
    Mahmoud Saadi Profile Picture
    32,738 on at
    RE: Purchase Order Workflow

    Okay great then,

    The links I have provided above are illustrations not only for the requisition, but for the purchase order as well. The same concept of workflow steps applies to both of them.

    Now to do the approval limits, you will have to include several steps, in each step, you will have to consider the condition (Action is only required when the following condition is met). Remember, you can not do one step and configure the limits under this step, you will have to do three steps. The reason that this workflow should not have non-apprvoval steps.

    Mark polino has explained that in one of his weekly dynamics, check it out on Weekly Dynamic: R2 Workflow Non-Approval Workflow Steps

  • babubaskaran@outlook.com Profile Picture
    10 on at
    RE: Purchase Order Workflow

    New workflow within GP 2013 R2.  sorry to confuse you.

  • Mahmoud Saadi Profile Picture
    32,738 on at
    RE: Purchase Order Workflow

    Babu

    I am kind of confused. Are you talking about the business portal or the new workflow engine introduced in GP 2013 R2 ?

  • babubaskaran@outlook.com Profile Picture
    10 on at
    RE: Purchase Order Workflow

    Hi Mahmoud,

    I were able to create a new Purchase workflow with 3 level and was successfully created a PO and approved by 3 different set of managers.  On the Workflow user selection I selected the following.

    Selection Type : Hierarchy

    Start From        : Workflow originator

    Assign To         : Number of levels - Number of levels 3

    This works fine.  But I wanted to achieve the following.

    1) Manager Approval limit setup

    2) The Originator should have option to send it to which manager depending on the product or value.

    Can anyone help on this.

Under review

Thank you for your reply! To ensure a great experience for everyone, your content is awaiting approval by our Community Managers. Please check back later.

Helpful resources

Quick Links

Jainam Kothari – Community Spotlight

We are honored to recognize Jainam Kothari as our June 2025 Community…

Congratulations to the May Top 10 Community Leaders!

These are the community rock stars!

Announcing the Engage with the Community forum!

This forum is your space to connect, share, and grow!

Leaderboard > 🔒一 Microsoft Dynamics GP (Archived)

#1
Almas Mahfooz Profile Picture

Almas Mahfooz 3 User Group Leader

Featured topics

Product updates

Dynamics 365 release plans