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Microsoft Dynamics GP (Archived)

security for certain classes

Posted on by 80

Is there a way in GP security or a third party product that will allow you to restrict customer lookup for only a certain class.  For example user A can only lookup and use customers in class A.  This functionality does not seem available in Field Level security.

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  • L Vail Profile Picture
    L Vail 65,271 on at
    Re: Re: Re: security for certain classes

    Hi Richard,

    Sounds like the perfect solution, do you have a web site?

    LV

  • Richard Whaley Profile Picture
    Richard Whaley 25,195 on at
    Re: Re: security for certain classes

    Digital Guru, a small but good team of people, have this.  And it is inexpensive.

    I have it in use at a major client.  Certain users (actually several classes) can only see certain customers.

    They also have one that allows certain customers to buy certain groups of parts but not others.

  • L Vail Profile Picture
    L Vail 65,271 on at
    Re: security for certain classes

    Hi Cynthia,

    I'll be watching this post because it seems to be a much desired feature. Here is an option I have used. It's certainly not perfect - but it's a start until a better solution comes up.

    Download and install SmartSort by Ethotech (it's free) http://www.ethotech.com/?cid=5&pid=150&ct=Products&pt=SmartSort.

    1. Create a SmartList Favorite for each restrictive list.
    2. Using SmartSort, assign the class of users to their respective restrictive lists.
    3. Disable the 'Find' and the 'View' fields in the SmartList lookup for customers. You could use Modifier or Field-Level Security.

    If you do have Modifier/VBA you could disallow a user to type in the Customer ID not related to his/her allowable classes via VBA. The method above is easy to overcome, but for my clients, it was a convenience thing rather than security.

    Just a thought.

    Kind regards,

    Leslie

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