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Dynamics 365 Community / Forums / Microsoft Dynamics GP (Archived) / How do I deactivate an...
Microsoft Dynamics GP (Archived)

How do I deactivate an inventory item

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Posted on by Carolina Hernandez 550

How do I deactivate an inventory item

I need no one to use an inventory item for sales, what can I do?

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  • Richard Wheeler Profile Picture
    Richard Wheeler 75,848 Moderator on at
    RE: How do I deactivate an inventory item

    Cards->Inventory->Item and pull up the item and change the Inventrory Type to Discontinued.  This item cannot currently be on any open sales or purchase orders.

  • Dedi Hermawan Profile Picture
    Dedi Hermawan 295 on at
    RE: How do I deactivate an inventory item

    1. Go to Item Maintenance window

    Card >> Inventory >> Item

    then ceklilst Inctive then click Save Button

    2. Create new Sales on the Sales Transaction Entry window

    You will get notivication that item inactive and cannot use item to sell

    Check on my blogs :

    www.dynamicszr.web.id/.../how-do-i-deactivate-inventory-item.html

  • Richard Wheeler Profile Picture
    Richard Wheeler 75,848 Moderator on at
    RE: How do I deactivate an inventory item

    Here are the two options, discontinue versus inactivate.

    Discontinue:

    Items are tracked the same as Sales Inventory items, selling Quantities On Hand. You can enter adjustments for the item, and can delete the item when the quantity reaches zero. Posting updates the Inventory and Inventory Offset accounts. Posting from Sales Order Processing affects the Sales, Cash, Cost of Good Sold, or Accounts Receivables accounts. If you don’t want to sell discontinued items, be sure that the Allow Sale of Discontinued Items option is unmarked in the Sales Order Processing Setup Options window.

    Inactivating an item

    You can inactivate item records in order to prevent the sale, purchase or processing of an item, while maintaining history for the item.

    Before you can inactivate an item, the following conditions must be met:

    • If the item is assigned to an active kit, you must remove the item from the kit.
    • If the item exists on an active bill of materials or finished good, you must remove the item from the assembly.

     

    Before you inactivate an item record, you should be aware of the following:

    • Existing, unposted transactions or documents that contain inactivate items can be processed. For example, you can transfer an inactive item on an order to an invoice, but you can’t change the quantity.
    • Manufacturing transactions that contain an inactive item can’t be released.
    • Inactive items can’t be added to existing transactions or documents.
    • If the kit item or bill of materials item is inactive, you can inactivate the components, but you won’t be able to activate the item again if there are inactive components.
    • If an assembly transaction is released when there are inactive components for the bill of materials item, the inactive components are processed.

     

    You can enter new transactions with inactive items for the following:

    • Returns (sales and vendor)
    • Inventory transfers between sites and bins
    • Increase and decrease variances
    • Stock counts
    • Decrease adjustments

     

    To inactivate an item record

    1. Open the Item Maintenance window.
      (Inventory >> Cards >> Item)
    2. Enter or select the item number to inactivate.
    3. Mark the Inactive box.
    4. Choose Save.
    5. Print the Component Where Used report to verify if the item is a component for a bill of materials item. If the item exists on an active bill of materials or finished good, you must remove the item from the assembly.


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