Skip to main content

Notifications

Announcements

No record found.

News and Announcements icon
Community site session details

Community site session details

Session Id :
Dynamics 365 Community / Forums / Microsoft Dynamics GP (Archived) / How do I deactivate an...
Microsoft Dynamics GP (Archived)

How do I deactivate an inventory item

(0) ShareShare
ReportReport
Posted on by Carolina Hernandez 534

How do I deactivate an inventory item

I need no one to use an inventory item for sales, what can I do?

*This post is locked for comments

  • Richard Wheeler Profile Picture
    Richard Wheeler 75,796 Moderator on at
    RE: How do I deactivate an inventory item

    Here are the two options, discontinue versus inactivate.

    Discontinue:

    Items are tracked the same as Sales Inventory items, selling Quantities On Hand. You can enter adjustments for the item, and can delete the item when the quantity reaches zero. Posting updates the Inventory and Inventory Offset accounts. Posting from Sales Order Processing affects the Sales, Cash, Cost of Good Sold, or Accounts Receivables accounts. If you don’t want to sell discontinued items, be sure that the Allow Sale of Discontinued Items option is unmarked in the Sales Order Processing Setup Options window.

    Inactivating an item

    You can inactivate item records in order to prevent the sale, purchase or processing of an item, while maintaining history for the item.

    Before you can inactivate an item, the following conditions must be met:

    • If the item is assigned to an active kit, you must remove the item from the kit.
    • If the item exists on an active bill of materials or finished good, you must remove the item from the assembly.

     

    Before you inactivate an item record, you should be aware of the following:

    • Existing, unposted transactions or documents that contain inactivate items can be processed. For example, you can transfer an inactive item on an order to an invoice, but you can’t change the quantity.
    • Manufacturing transactions that contain an inactive item can’t be released.
    • Inactive items can’t be added to existing transactions or documents.
    • If the kit item or bill of materials item is inactive, you can inactivate the components, but you won’t be able to activate the item again if there are inactive components.
    • If an assembly transaction is released when there are inactive components for the bill of materials item, the inactive components are processed.

     

    You can enter new transactions with inactive items for the following:

    • Returns (sales and vendor)
    • Inventory transfers between sites and bins
    • Increase and decrease variances
    • Stock counts
    • Decrease adjustments

     

    To inactivate an item record

    1. Open the Item Maintenance window.
      (Inventory >> Cards >> Item)
    2. Enter or select the item number to inactivate.
    3. Mark the Inactive box.
    4. Choose Save.
    5. Print the Component Where Used report to verify if the item is a component for a bill of materials item. If the item exists on an active bill of materials or finished good, you must remove the item from the assembly.


  • Dedi Hermawan Profile Picture
    Dedi Hermawan 295 on at
    RE: How do I deactivate an inventory item

    1. Go to Item Maintenance window

    Card >> Inventory >> Item

    then ceklilst Inctive then click Save Button

    2. Create new Sales on the Sales Transaction Entry window

    You will get notivication that item inactive and cannot use item to sell

    Check on my blogs :

    www.dynamicszr.web.id/.../how-do-i-deactivate-inventory-item.html

  • Richard Wheeler Profile Picture
    Richard Wheeler 75,796 Moderator on at
    RE: How do I deactivate an inventory item

    Cards->Inventory->Item and pull up the item and change the Inventrory Type to Discontinued.  This item cannot currently be on any open sales or purchase orders.

Under review

Thank you for your reply! To ensure a great experience for everyone, your content is awaiting approval by our Community Managers. Please check back later.

Helpful resources

Quick Links

Daivat Vartak – Community Spotlight

We are honored to recognize Daivat Vartak as our March 2025 Community…

Announcing Our 2025 Season 1 Super Users!

A new season of Super Users has arrived, and we are so grateful for the daily…

Kudos to the February Top 10 Community Stars!

Thanks for all your good work in the Community!

Leaderboard

#1
André Arnaud de Calavon Profile Picture

André Arnaud de Cal... 292,865 Super User 2025 Season 1

#2
Martin Dráb Profile Picture

Martin Dráb 231,723 Most Valuable Professional

#3
nmaenpaa Profile Picture

nmaenpaa 101,156 Moderator

Leaderboard

Featured topics

Product updates

Dynamics 365 release plans