In Vendor Ledger Entries, what is the difference between Payment and invoices, and why some are red some are not in Navision 2018?

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Posted on by joshtechsolutions

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Hi Community,

I would like to find out. In vendor Ledger entries, what is the difference between Payment and invoices, and why some are red some are not in Navision ?

Thank you!

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Answers (2)

joshtechsolutions 4,841 on at

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RE: In Vendor Ledger Entries, what is the difference between Payment and invoices, and why some are red some are not in Navision 2018?

Ah yes, silly me, I forgotten that i'm at Vendor Ledger entries, hence of course we refer to paying the vendors. Thank you for all your help! much Appreciate it!
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YUN ZHU 83,072 Super User 2025 Season 1 on at

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RE: In Vendor Ledger Entries, what is the difference between Payment and invoices, and why some are red some are not in Navision 2018?

Hi, Maybe the following information can help you understand better.

https://docs.microsoft.com/en-us/dynamics-nav-app/receivables-how-reconcile-customer-payments-list-unpaid-sales-documents

https://info.the365people.com/how-to-videos/dynamics-nav-customer-payment#:~:text=To%20apply%20a%20customer%20payment%20in%20Dynamics%20NAV%2C%20you%20can,Journals'%20into%20the%20search%20bar.

Hope this will help.

Thanks.

ZHU
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Inge M. Bruvik 1,025 Moderator on at

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RE: In Vendor Ledger Entries, what is the difference between Payment and invoices, and why some are red some are not in Navision 2018?

As Ismael say. When you are talking vendor ledger entries. Payment is your company paying your vendor and invoice is the vendor invocing you.

You have the same document types for customer ledger entries. Then payment is payments you receive from your customer and invoices are invoice you send to your customer.
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Community Member on at

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RE: In Vendor Ledger Entries, what is the difference between Payment and invoices, and why some are red some are not in Navision 2018?

Hi Josh

The difference is that `Payment´ is about items/services that your company has or its about to pay, while `Invoice´ means items/services that your company is about to invoice or has invoiced. The red colour shows you if there´s still open or its closed (not red).

In this case you asked about vendor ledger entries therefore we are talking about Payments and Invoices done to Vendors. But the same will apply if we were in Customer Ledger Entries.

I hope its helps

Ismael kharraz
joshtechsolutions 4,841 on at

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RE: In Vendor Ledger Entries, what is the difference between Payment and invoices, and why some are red some are not in Navision 2018?

Hi Inge,

Thank you for your reply.

I understand that they are document types, i meant what is the difference?

To have some clarity,

Does Payment means my company paying the vendor? Or the customers paying us? or Both?

Does Invoice means my company invoice the vendors? or my company invoice the customers? or Both?
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YUN ZHU 83,072 Super User 2025 Season 1 on at

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RE: In Vendor Ledger Entries, what is the difference between Payment and invoices, and why some are red some are not in Navision 2018?

Hi, adding to Inge's reply, you can use Navigate to find the source of the record.

For payment:

For Invoice:

For the font:

Red + bold + italic indicates that the invoice has not been paid after the due date. (Open)
Red + italics indicates that payment has been applied, but is past due. (Not Open)

Hope this will help.

Thanks.

ZHU
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Inge M. Bruvik 1,025 Moderator on at

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RE: In Vendor Ledger Entries, what is the difference between Payment and invoices, and why some are red some are not in Navision 2018?

The payment and invoice are document types. So they tell you what kind of document the transaction have originated from.

Entries that are red are overdue entries that are yet not applied to any other transactions meaning they are still open.