In Vendor Ledger Entries, what is the difference between Payment and invoices, and why some are red some are not in Navision 2018?

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Posted on by joshtechsolutions

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Hi Community,

I would like to find out. In vendor Ledger entries, what is the difference between Payment and invoices, and why some are red some are not in Navision ?

Thank you!

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Inge M. Bruvik 1,111 Moderator on at

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The payment and invoice are document types. So they tell you what kind of document the transaction have originated from.

Entries that are red are overdue entries that are yet not applied to any other transactions meaning they are still open.

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YUN ZHU 95,763 Super User 2025 Season 2 on at

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Hi, adding to Inge's reply, you can use Navigate to find the source of the record.

For payment:

For Invoice:

For the font:

Red + bold + italic indicates that the invoice has not been paid after the due date. (Open)
Red + italics indicates that payment has been applied, but is past due. (Not Open)

Hope this will help.

Thanks.

ZHU

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joshtechsolutions 4,979 on at

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Hi Inge,

Thank you for your reply.

I understand that they are document types, i meant what is the difference?

To have some clarity,

Does Payment means my company paying the vendor? Or the customers paying us? or Both?

Does Invoice means my company invoice the vendors? or my company invoice the customers? or Both?

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Community Member on at

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Hi Josh

The difference is that `Payment´ is about items/services that your company has or its about to pay, while `Invoice´ means items/services that your company is about to invoice or has invoiced. The red colour shows you if there´s still open or its closed (not red).

In this case you asked about vendor ledger entries therefore we are talking about Payments and Invoices done to Vendors. But the same will apply if we were in Customer Ledger Entries.

I hope its helps

Ismael kharraz

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Inge M. Bruvik 1,111 Moderator on at

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As Ismael say. When you are talking vendor ledger entries. Payment is your company paying your vendor and invoice is the vendor invocing you.

You have the same document types for customer ledger entries. Then payment is payments you receive from your customer and invoices are invoice you send to your customer.

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YUN ZHU 95,763 Super User 2025 Season 2 on at

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Hi, Maybe the following information can help you understand better.

https://docs.microsoft.com/en-us/dynamics-nav-app/receivables-how-reconcile-customer-payments-list-unpaid-sales-documents

https://info.the365people.com/how-to-videos/dynamics-nav-customer-payment#:~:text=To%20apply%20a%20customer%20payment%20in%20Dynamics%20NAV%2C%20you%20can,Journals'%20into%20the%20search%20bar.

Hope this will help.

Thanks.

ZHU

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joshtechsolutions 4,979 on at

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Ah yes, silly me, I forgotten that i'm at Vendor Ledger entries, hence of course we refer to paying the vendors. Thank you for all your help! much Appreciate it!

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