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Dynamics 365 Community / Forums / Microsoft Dynamics GP (Archived) / Difference between adj...
Microsoft Dynamics GP (Archived)

Difference between adjustment and PO

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Posted on by Community Member

Hi, I'm new here, trying to dig deeper into the world of GP.

I just have a quick question regarding inventory control.

I have grasped a concept that PO is a purchase process which will have vendors related record and etc.,

and receiving through adjustment is same but "manual process" without vendors and its related records.

For instance, let's say that I bought a product from Walmart because I had shortage problem from my stock.  But since it was a one time thing, I do not wish to create vendor record and go through PO procedure.  I would just receive the product through adjustment method and go on with my life.

Am I hitting the right spot about drawing the line of their differences?  Please correct me if I'm wrong.  Thank you so much in advance.

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  • Suggested answer
    Frank Hamelly | MVP, MCP, CSA Profile Picture
    Frank Hamelly | MVP... 46,625 Super User 2025 Season 2 on at

    Leo, that is one way to handle it.  However, you can also post a receiving transaction WITHOUT an associated PO if your system is configured to allow such receiving ('Allow Receiving without a PO' in POP Setup).  This would be my preferred method because you can create a Payables voucher in the same transaction, for a full link between the purchase and receipt of goods.

  • Suggested answer
    Mahmoud Saadi Profile Picture
    Mahmoud Saadi 32,738 on at

    Nothing more valuable to add up, just wanted to let you know that you do have multiple scenarios to consider.

    One scenario is to use the inventory module; as you explained. Although, you still need to manually create an AP invoice on the payable module to handle the the liability toward the vendor.

    On the other hand, receiving transaction entry handles both the inventory and the AP modules by increasing the inventory stock balances, and record the vendor invoice accordingly. Considering this scenario, fulfills the purpose with only one transaction, while the previous has to go through two modules to record two transactions.

    Keep in mind one simple fact that you can still receive items without the need to create a purchase order as Frank mentions above

    Please let us know if you need any further assistance,

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