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Dynamics 365 Community / Forums / Microsoft Dynamics GP (Archived) / How to restrict a user...
Microsoft Dynamics GP (Archived)

How to restrict a user to only Shipment/Invoice PO Receipts?

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Posted on by Liane McIlraith 350

Any ideas or work-arounds on how to restrict a user to only Shipment/Invoice PO receiving transactions?  I modified the window with VBA code to default the receipt type to Shipment/Invoice and lock-down the field.  However, the user is still able to access/change Shipment receipts entered by other users.  I considered Field Level Security but that has the same result.  I looked at restricting document access via a security task but you can only restrict access to PO types, not receipt types.

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  • Ian Grieve Profile Picture
    Ian Grieve 22,784 on at
    RE: How to restrict a user to only Shipment/Invoice PO Receipts?

    If you go the VBA route you can actually set the Type and then disable the field so it can't be changed.

    Drawback of VBA is that it won't work in the Web Client.

  • Maria Carrero Profile Picture
    Maria Carrero 150 on at
    RE: How to restrict a user to only Shipment/Invoice PO Receipts?

    Hi Liane,

    add one trigger Register Database in the table POP_Receipt for READ and READ_LOCK events , and in your script, define the permissions, and after lock all field in the form and add this code line

    result = Window_SetLineMode(window Line_Scroll of form  POP_Receivings_Entry,LINEMODE_BROWSE_ONLY);

    if the user has permissions unlock the same fields and add this code line

    result = Window_SetLineMode(window Line_Scroll of form POP_Receivings_Entry,LINEMODE_ADDS_ALLOWED);

    Regards,

    Mary

  • Community Member Profile Picture
    Community Member on at
    RE: How to restrict a user to only Shipment/Invoice PO Receipts?

    Liane,

    If you modified the window to use VBA to set the default receipt type then you also should put a script on the POP Receipt Number field to check to make sure that the Receipt type is the one that you want, and throw an error or something if the type is not the desired one.  If you are using these forms in a terminal server environment keep in mind that this will affect all users, unless you set the security for the modified form to just those users you want to roll this change to.

    If you are looking to keep the user from accessing a receipt that another user has entered, you can look at the 'User To Enter' field for the receipt and make sure that the user ID is equal to the current user's ID.

    Regards,

    Aaron

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