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Error in Account Payable Invoice Journal Posting "There can be only one vendor transaction per voucher" in AX 2012

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Posted on by Community Member Microsoft Employee

Hi All,

I faced this error " There can be only one vendor transaction per voucher" when posting the the invoice journal, My question is why the system reject to take the two vendors per one voucher , even they have different invoice numbers?? What is the main concept for this rejection??

On the other hand this feature is already exist in Payment journal, and general journal, and also we can post one invoice for two different PO's.

Please share me your experience in this area.

Best regards,

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Supply Chain
  • Community Member Profile Picture
    Community Member Microsoft Employee on at
    RE: Error in Account Payable Invoice Journal Posting "There can be only one vendor transaction per voucher" in AX 2012

    Thank you very Much for your help

  • Suggested answer
    Community Member Profile Picture
    Community Member Microsoft Employee on at
    RE: Error in Account Payable Invoice Journal Posting "There can be only one vendor transaction per voucher" in AX 2012

    Thank you very much for your assistance, i will try to convince my client to do it in two vouchers.

  • Verified answer
    Ludwig Reinhard Profile Picture
    Ludwig Reinhard Microsoft Employee on at
    RE: Error in Account Payable Invoice Journal Posting "There can be only one vendor transaction per voucher" in AX 2012

    Hi Razan,

    As Dick mention, the voucher does not seem to make much sense.

    Vendors usually sent you an invoice that you record in AX.

    Why would you like to create a single voucher that includes two invoices from two different vendors?

    That's against any accounting practice that I know.

    If a part of your transaction - in your example the line that shows 85.91$ - needs to be charged to another vendor you should use a dummy/transfer account in the line and create a second voucher where you debit the vendor that bears the charge and credit the dummy/transfer account.

    Hope this helps,

    Ludwig

  • Dick Wenning Profile Picture
    Dick Wenning 8,705 on at
    RE: Error in Account Payable Invoice Journal Posting "There can be only one vendor transaction per voucher" in AX 2012

    how would like to pay your 2 vendors incase the have the same voucher?

    is not so logical to my opinion.

    normal you have an invoice registration from the vendor. that is your first voucher, that will appear on vendtrans.

  • Community Member Profile Picture
    Community Member Microsoft Employee on at
    RE: Error in Account Payable Invoice Journal Posting "There can be only one vendor transaction per voucher" in AX 2012

    Thank you very much Ludwig for your prompt reply :)

    Kindly find below the voucher that i am trying to post in invoice journal with no Luck.

    7271.voucher.jpg

  • Suggested answer
    Ludwig Reinhard Profile Picture
    Ludwig Reinhard Microsoft Employee on at
    RE: Error in Account Payable Invoice Journal Posting "There can be only one vendor transaction per voucher" in AX 2012

    Hi Razan,

    You should be able to create a transfer in the form DEBIT: vendor A, CREDIT: vendor B but you cannot split a transaction in a way that only a part of the transaction is posted against the second vendor account. If you need this kind of fransaction then you can use a bridging account.

    Would be great if you could post a screen-print of your voucher and let us know what you want to achieve with the Transaction you try to post.

    Many thanks,

    Ludwig

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