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We applied a payable document to a payment, is there anyway to remove this apply ?
In the receivable I am able to remove and re-apply as much as i want, why not in Payable as well?
Your feedback is appreciated
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The issue that we have is the payment was entered a few month back and by now it is reconciled. The application happens only today and if the mistake is made applying the payment to the invoice there is no way to fix it. We don't want to void the payment since it has already been reconciled.
Any suggestion would help.
Thank you,
Oleg.
The check will be cashed by the vendor. We have a lot of open projects that are getting completed on a different time scale, and others that we are discontinuing so the funds are ending up being allocated towards a different invoice. So, originally when the check was sent out, the invoices had been selected at a set amount (say 300,00.00) and basically the controller is going tell them which to apply it to (now).
So, I have to go in an un-apply the invoices to the 300 K PMT and have it at a set amount with nothing applied to it.
Once they figure out which invoices they want to apply to it, I can then go in and "apply".
I've sent un-applied checks before to the vendor so I understand what they are doing. It just got to the 2nd part of the process where now it needs to be "undone" and re-did.
Since I know you cant un-apply an invoice to a PMT without voiding the check. How do I do that?
once I void the check, i need to recreate it so our system knows its been cashed and the un-applied check needs to be there so when we get the invoices back we can apply.
I hope that made sense.
You are better off if you do not reuse the same check number. If you want to recreate the check, use the same check number with a suffix, like a dot (.).
Did you void the check that you sent to the vendor? Will the vendor be cashing the check? I'm not sure I understand the agreement to not have any invoices applied to the check. So, is the check being issued as an unapplied amount?
Kind regards,
Leslie
Once you've voided the check, how do you re- create the check without producing a new check/number?
we sent a vendor a check for a flat amount. Afterwards, we agreed to not have any invoices applied as some jobs aren't being completed timely so they will apply them to which they choose when their work is completed.
Hi N.W!
I am just following up on this thread to make sure your questions have been answered. The information posted is absolutely correct. Due to the difference in how the Receivables side and Payables side work in Payables Management the payment is moved to the history tables once it is fully applied. Unlike the Receivables Management side where you need to run the Paid Transaction Removal Routine.
If you have any additional questions on this please let me know!
~Thomas Newcomb
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Microsoft Dynamics GP Support
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This posting is provided "AS IS" with no warranties, and confers no rights
Hi
Just to add to this the reason "why" you can do it in receivables but not in payables.
In receivables, you receive the money in and can apply it however you like. You may need to reallocate if you applied it incorrectly and you can do this up until you run the Paid Transaction Removal. Once that is done, you will need to use the Professional Services Tools to bring back from history and reallocate.
This is because you are not in control of what was paid and there is no way for you to defraud your company by misapplying a cash receipt.
On the payables side, as soon as a payment or credit is applied to an invoice, it moves to history once you close the apply screen or post the batch. This is essentially because someone authorised a payment to pay that invoice.
If they system allowed you to reallocate in Payables in the same way as Receivables, it opens the organisation up to fraud. E.g. I get an invoice approved for payment, after approval, replace it with a different one and submit that one again.
(A simple example, full of holes I know).
So essentially it is about helping assist businesses with preventing fraudulent activity.
It doesn't help things when you genuinely make a mistake and have to jump through hoops to void transactions and re-enter. But it does leave an audit trail of the changes that are much easier to follow.
Cheers
Heather
Hi Mahmoud,
Thanks for the short description in difference between both the modules. I missed to add this part.
Receivable transactions are different than the Payable transaction in terms of work and history transactions. In receivable, once the transaction is applied , it remains in work table and you need to manually run a routine to move them to history.
In Payable, the transactions are "automatically" moved to history as they are applied. Therefore, you can not simply unapply as in receivable.
Solution
Void the payment first, which will result with having the invoice unapplied. Then, enter the correct payment with the correct details and apply accordingly.
Your feedback is highly appreciated,
You have to void the payment and re-enter the payment and apply with the correct voucher.
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