Processing cash advance in D365

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I have posted cash advance journal. Have made all the required set up like setting up method of payment for employee, linking cash advance accounts etc.

I have posted cash advance journal, but when i try to link the advance to expense report the method of payment that i have created with expense owner employee is not fetched.

Is there anything that is missing so that this payment method is not fetched.

Based on whatever that i have read once we select payment method with expense owner employee then the advances posted will be shown for settlement. Screen shots given below for reference

Regards

Prasad

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Dynamics 365 Finance

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Giorgio Bonacorsi 2,374 on at

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Hello,

There is a feature into the expense module to manage the cash advance for the employee: https://learn.microsoft.com/en-us/dynamics365/project-operations/expense/cash-advance.

Here is the setup to run the cash advance function:

- Shared category: You need to set a share category with the expense type = Cash advance returns

- Create the category tied the shared category. It's to claim the advance per-payed into the regular expense report;

- Employee mapping and per diem: Into the employee master data select the Credit account when we pay the cash advance;

- Cash advance workfow: the work flow to approve the cash advance

- Cash advance account: Debit account when we pay the cash advance

- Expense Parameters: The journal to record the cash advance and whether auto posting or not.

The process is simple:

1) Request a cash advance

2) Pay the cash advance

3) Go on as usual to insert the expense report. Insert the category tie the cash advance (with positive amount) to signalize the cash advance use:

Thank you,

Giorgio

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CU12050152-0 259 on at

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Hi Sir,

Thank you very much for your detailed reply

Prasad

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André Arnaud de Cal... 304,116 Super User 2026 Season 1 on at

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Hi @CU12050152-0,

Can you tell us if the reply from Giorgio answered your question, or do you need some more guidance? If your question is answered, please mark the reply from Giorgio by enabling the check box with the label Does this answer your question?

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