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Dynamics 365 Community / Forums / Microsoft Dynamics GP (Archived) / Bypass workflow approv...
Microsoft Dynamics GP (Archived)

Bypass workflow approval for PO's already approved but changed

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Posted on by Community Member

We have many instances where a PO has been approved via the workflow approval process but might need a change due to a date change or address change.  They are non-monetary in nature.  How do you fix the workflow approval process to ignore PO's that have already been approved?  I asked this question at the GPUG Summit and no one could really give me a good answer (and I'm not buying additional software for this!!!).

Any suggestions?

Deanne

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  • Suggested answer
    Ian Grieve Profile Picture
    Ian Grieve 22,784 on at

    The Workflow Step doesn't have access to whether the PO has been approved in workflow, but you do have the PO Status field available. Could you use this?

    A PO is New (1) until printed when it goes to Released (2) and if it is then changed goes to Change Order (3).

  • Community Member Profile Picture
    Community Member on at

    I was looking at that.  I'm trying to add a step at the very beginning of our workflow that would say:  if the PO status is released, skip the rest of the workflow steps.  Is this possible?

  • Suggested answer
    Ian Grieve Profile Picture
    Ian Grieve 22,784 on at

    You would need to do change order I think; it will be released until you change it when it becomes a change order.

    Although, perhaps it might actually be best to do PO Status Equals 1 (New)?

  • Community Member Profile Picture
    Community Member on at

    OK - that could work.  If the POStatus = '1', continue with the workflow.  Else - ?

    how do I make it NOT continue with the workflow.

  • Suggested answer
    Ian Grieve Profile Picture
    Ian Grieve 22,784 on at

    Unmarking <i>Always Allow One Approver</i> on the Workflow window under options allows documents to pass without going through the workflow process.

  • Community Member Profile Picture
    Community Member on at

    If I unmark 'Always require at least one approver', will that mess up the rest of the workflow?  We have one workflow which is active.  If the PO is over 50K, it has 2 approvers (step 1 and 2), if the PO is under 50K - one approver, then if it's an IT PO (depending upon the buyer), needs department approval, otherwise if it's an HR PO or Sales PO, etc (about 6 departments), it needs approval from the person in that corresponding department.  If the 'Always require at least one approver' is unchecked, this might allow PO's to process without being approved.  This is where I'm stuck

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