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Small and medium business | Business Central, N...
Answered

Combine Shipments - Drop Shipment

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Posted on by 25

Hello!

I am trying to send one sales invoice to the customer and I thought 'Combine Shipments' would be the way to do it but I'm not sure how to do that with drop shipping.  I have multiple purchase invoices that I need to get on my Aged AP Report so that would require posting the purchase invoice but I can't do that until I post the sales order.  Does anyone know how to accomplish this task?  Currently, it's making me invoice that part of the sales order and it creates multiple invoices by the time I'm done, but I want to send just one final invoice to the customer.   


Here's the timeline I'd like to accomplish  -- 

One sales order > one prepayment invoice > multiple purchase orders with multiple ship dates > post purchase invoices as they arise > send one final sales invoice to the customer with all items from that project.   

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  • Suggested answer
    MahGah Profile Picture
    15,529 on at
    RE: Combine Shipments - Drop Shipment

    Hi

    If I look at your timeline you basically want to combine multiple purchase invoice in one invoice? Am I correct here? 

    if you want to combine multiple shipment see the below guideline. 

    https://yzhums.com/19671/

    https://www.youtube.com/watch?v=fObCM5ECADw

    But since you already invoiced them then I do not think you can combine them again in one invoice. I mean you may need to credit all invoices then create one invoice. 

    I also see what you try to accomplish here. You want to show in Aged AP your AP. Is it possible that you can have separate report for Shipped not invoiced? 

    Thanks 

  • LegoMyMego Profile Picture
    25 on at
    RE: Combine Shipments - Drop Shipment

    Thank you for your reply!

    I want to combine multiple sales invoices into one invoice.  

    Process seems to dictate now that to post a purchase invoice, which gets it onto my payables, I need to invoice that shipment on the sales order.  Then once I do that, I can post the purchase invoice.  But this creates many sales invoices to my customer.  I want to combine the shipments onto one invoice but it seems I can only do that if I don't post the purchase invoices.  

  • Suggested answer
    MahGah Profile Picture
    15,529 on at
    RE: Combine Shipments - Drop Shipment

    I think what you mentioned here is correct "but it seems I can only do that if I don't post the purchase invoices. "  I could not find any other method. But hopefully some other forum member know workaround.

  • Verified answer
    LegoMyMego Profile Picture
    25 on at
    RE: Combine Shipments - Drop Shipment

    Thank you.  I hope so too!  :)

  • Suggested answer
    Community Member Profile Picture
    on at
    RE: Combine Shipments - Drop Shipment

    Hello,

    I have read your thread and have one question... I have used Combined Shipment for many of my customers and posting orders as invoiced follows the same principles as posting order shipments:

    • An order can be invoiced completely or partially.

    • When posted as invoiced, order information transfers to a separate document - a posted invoice.

    Additionally:

    • G/L, customer, and VAT entries are created.

    • When completely invoiced (no outstanding quantity to invoice on any of the order lines) the order is deleted automatically. This is with the exception of when an order is invoiced through a combined shipment.

    • Several shipments can be combined into one invoice. 

    The Quantity Invoiced fields on the lines of related sales orders and posted sales shipments are updated. When an order is completely invoiced using a combined shipment function, it is not deleted automatically. This is done manually or with the Delete Invoiced Sales Order batch job. If a large number of sales documents needs to be posted, consider batch posting the documents instead of posting the documents individually. Access the Batch Post Sales Orders batch job on the sales document by clicking the Actions menu, pointing to Post and then clicking Post Batch.

    Are you saying that you cannot Post the Purchase Invoice until you Post the Sales Invoice? The Receipt of the Purchase Order will auto create the Posted Sales Shipment, when Drop Shipment is used. 

    Thanks,

    Steve

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