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I run the accrued purchases report and when I inquire with the buyers about PO that is still not invoiced after a few years or for the past few months, they can hardly help me. One example just recently, yes all the items in the PO were received and he didn't know what happened. It couldn't be possible that the vendor forgot to send an invoice for the said purchases. What do you think happened here? Is there something missing in the process that is common error among early user companies and why we can't just simplify this. It is very inefficient if I always have to ask the buyers about the status of the PO and why they are still showing in the accrued purchases report after months and years. Please help.
Hi Hershey,
There are three possible causes:
1) The vendor didn't send an invoice
2) The matching was done on a wrong purchase invoice
3) The invoice was posted via a journal, not matching with any invoice.
The company should invest time to find out if the invoice was received or not. If they did post it incorrectly, they should make corrections and ensure the pending POs will be set to status invoiced. In my opinion, this must be done to ensure the inventory valuation will work correctly.
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