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Dynamics 365 Community / Forums / Finance | Project Operations, Human Resources, ... / I have a question abou...
Finance | Project Operations, Human Resources, ...
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I have a question about Audit Trail why some transaction are stamp that create by Admin????

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Posted on by Chomchanok 276

Dear All,

I have a question about Audit Trail why some transaction are stamp that create by Admin????

1. When I access in D365 by menu General Ledger> Audit Trail

pastedimage1683619373629v1.png

2. I saw a lotof transaction are stamp create by Admin

pastedimage1683619407239v2.png

3.I Try to tracking record by view transaction

pastedimage1683619457779v3.png

4 Then I check an original document

pastedimage1683619517604v4.png

5.I track back to original PO NO

pastedimage1683619542147v5.png

5. Then I go to menu Account Payable>All Purchase order

pastedimage1683619588475v6.png

6./ I saw this record show a username who create and modified this record

pastedimage1683619618694v7.png

what's wrong is it?

I have the same question (0)
  • Verified answer
    saurabh bharti Profile Picture
    saurabh bharti 15,039 Moderator on at
    RE: I have a question about Audit Trail why some transaction are stamp that create by Admin????

    Hi,

    It is possible that these transactions are posted through batch process by system. In that case it will be stamped as Admin if owner is admin for that batch job.

    PO creation and modification users are not who post invoice or any other financial transactions.

  • Verified answer
    BillurSamdancioglu Profile Picture
    BillurSamdancioglu 19,280 Most Valuable Professional on at
    RE: I have a question about Audit Trail why some transaction are stamp that create by Admin????

    Hi,

    Saurabh Bharati is right. And this is by design.

  • Suggested answer
    Gaurangkumar Jani Profile Picture
    Gaurangkumar Jani 4,514 User Group Leader on at
    RE: I have a question about Audit Trail why some transaction are stamp that create by Admin????

    HI Thanakorn Kanjiropas

    As explained by Saurabh, it basically happened when last action taken by system and not user.

    In your case, it seems that you have PO Invoice posting process with workflow posting. In that case, after all approval system post the invoice as part of workflow. Due to this process, system record user as system admin / workflow admin as posted by or created by.

    What you showcased is that PO is created by different person, it was manual creation. But audit trail provide accounting entry audit and not operational record audit. So PO Invoice was created / posted by Admin user using WF / batch Job and PO was created manually as you can see in screen.

    Please let us know if this helps.

    Thanks,

  • Chomchanok Profile Picture
    Chomchanok 276 on at
    RE: I have a question about Audit Trail why some transaction are stamp that create by Admin????

    Refer on this subject for batch process by system. So Audit trail will stamp "admin". In case I have a username like "axadmin" who have a role admin. About transaction are running by batch job and transactions will seperate. right?

  • Suggested answer
    Gaurangkumar Jani Profile Picture
    Gaurangkumar Jani 4,514 User Group Leader on at
    RE: I have a question about Audit Trail why some transaction are stamp that create by Admin????

    Hi Thanakorn Kanjiropas

    System will use user id and not the role, so if you use user having user ID is ax admin while running a batch job, system will use that on the transaction created or posted.

    Let us know if this helps.

    Thanks,

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