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Microsoft Dynamics AX (Archived)

Inventory Valuation Marking

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Posted on by 345

T&L Guru's can you please explain why the ending value is 27.50 instead of 22.50....is it a typo ? 

  Weighted average with marking

Marking is a process in Microsoft Dynamics AX that allows you to link, or mark, an issue transaction to a receipt transaction. Marking can occur either before or after a transaction is posted. You can use marking when you want to be sure of the exact cost of the inventory when the transaction is posted or when the inventory close is performed. For example, your Customer Service department accepted a rush order from an important customer. Because this is a rush order, you will have to pay more for this item to accommodate your customer's request. You would like to be certain the cost of this inventory item is reflected in the margin, or cost of goods sold (COGS), for this sales order invoice.
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[WHITE PAPER TITLE - 8 PT VERDANA ALL CAPS]
When the purchase order is posted, the inventory is received at a cost of USD 120.00. If this sales order document is marked to the purchase order before the packing slip or invoice is posted, the COGS will be USD 120.00 instead of the current running average cost for the item. If the sales order packing slip or invoice is posted before the marking occurs, the COGS will be posted at the running average cost price. Before inventory close is performed, these two transactions can still be marked to each other. When a receipt transaction is marked to an issue transaction, the valuation method selected for the item's inventory model group will be disregarded and Microsoft Dynamics AX will settle these transactions to each other. To mark an issue transaction to a receipt before the transaction is posted, open the Sales order form, select a transaction line, and then click the Inventory button on the transaction line and select Marking. The Marking form will open and display all the open receipt transactions. You can then select one of these transactions to match to, or mark, this issue transaction. To mark an issue transaction to a receipt after the transaction has been posted, navigate to the inventory item on the Transactions on Item form and click the Transaction button. Select the issue transaction that you want to mark, and then click the Inventory button and select Marking. The Marking form will open and display all the open receipt transactions. You can then select one of these transactions to match to, or mark, this issue transaction. The following transactions are illustrated in the graphic below:
>1a. Inventory physical receipt for a quantity of 1 at a cost of USD 10.00 each.
>1b. Inventory financial receipt for a quantity of 1 at a cost of USD 10.00 each.
 >2a. Inventory physical receipt for a quantity of 1 at a cost of USD 20.00 each.
 >2b. Inventory financial receipt for a quantity of 1 at a cost of USD 20.00 each.
 >3a. Inventory physical receipt for a quantity of 1 at a cost of USD 25.00 each.
 >4a. Inventory physical receipt for a quantity of 1 at a cost of USD 30.00 each.
 >4b. Inventory financial receipt for a quantity of 1 at a cost of USD 30.00 each.
 >5a. Inventory physical issue for a quantity of 1 at a cost price USD 21.25 (running average of financial and physical updated transactions).
 >5b. Inventory financial issue for a quantity of 1 is marked to the inventory receipt 2b before the transaction is posted. This transaction is posted with a cost price of USD 20.00.
> 6a. Inventory physical issue for a quantity of 1 at a cost price of USD 21.25 each.
> 7 Inventory close is performed. Since the financially updated transaction is marked to an existing receipt these transactions are settled to each other and no adjustment is made.
The new running average cost price reflects the average of the financially and physically updated transactions at USD 27.50.

 

 

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  • coolman Profile Picture
    115 on at
    Re: Inventory Valuation Marking

    Hi Arjun,

     My sales team wants to mark all sales orderlines to purchase orders. My gut says that this isn't a good idea as it will completely stuff up FIFO costing.

    I don't know enough about marking to substantiate this thought though. What are your thoughts?

    Regards,

    Ed

  • diana g Profile Picture
    689 on at
    Re: Inventory Valuation Marking
    Yes, this is a mistake. First of all, the cost is different depending on whether you include physical value. This is set on the model group.

     

    If this is set to no, then the cost price of 5a will be $20 anyway, because it is the average of financially updated purchases. Then in this example, marking will make no difference and the average will still be $20. (10+20+30)/3

     

    If include physical is set to yes, then 5a will go through with a physical cost of $21.25. This is the average of all physical updated purchases.  (10+20+25+30)/4. 5b will go through at a financial cost of $20 because it is marked. 6a will then go through at the new average cost of $21.67. This is the average of all financial or physical (if not financial) cost of each transaction. Therefore we have 10+20+25+30-20/3.

    $21.67 will be the remaining average cost.

    Di Thompsonwww.ThePPAXStore.com 

     

  • diana g Profile Picture
    689 on at
    Re: Re: Inventory Valuation Marking

    Ed, Marking overrides the costing method set on the model group. Therefore, if you mark all sales orders then you will be using actual costing. Each sales order line will have the exact cost of the purchase transaction it is marked to.

     Di Thompson

    www.ThePPAXStore.com

     

  • coolman Profile Picture
    115 on at
    Re: Re: Re: Inventory Valuation Marking

    Di,

    Thanks for helping out.

     

    Ed

  • AEG Profile Picture
    40 on at
    Re: Re: Inventory Valuation Marking

     

    I agree that the help text is wrong. I will make sure this is corrected in AX6 Please keep in mind that the issue (6a) in only an physical issue and this will not be updated by IC. In Ax2009 physical transactions will not be updated during IC even though parameter "Include physical value" is checked. This apply for Weighted average and weighted average date. The Receipt (2a) is marked against Issue (5a) at a cost of 20The running average cost before trans 6aIf include physical = Yes10 + 25 + 30/ 1 +1 +1 = 65/3 = 21,67If include physical = No10 + 30 / 1+1 = 40/2 = 20

    After IC

    Running average If include physical = Yes10 + 25 + 30 -21,67/ 1 +1 +1 -1= 43,33/2 = 21,67If include physical = No10 + 30 / 1+1 = 40/2 = 20

     

  • Polo Li Profile Picture
    355 on at
    Re: Re: Re: Inventory Valuation Marking

    Dear all,

     

     About 6a,

    AEG said 6a won't be updated by IC anyway because it's a physcial issue,

    Diana g said 6a will be updated by IC.


    Based on my understanding of the financial principle, I think 6a should be updated.

    Which is corrected in AX?

     

    Best regards,

    LI

     

     

  • diana g Profile Picture
    689 on at
    Re: Re: Re: Re: Inventory Valuation Marking

    Hi Li

    In my description, it wasn't IC that updated the cost of 6a to 21.67. Thats just the cost price at the time of the physical issue based on the transactions entered before that time of posting the packing slip. I think we're both saying the same thing... Anders was just adding that if there were any future changes to receipts which were physically received before the issue, the physical issue price of $21.67 would not be adjusted by IC because it isn´t financially issued. IC adjusts financial costs, so if there is no financial cost yet, it can't be adjusted.

    Think of it like.. physical cost is always just an estimate based on the receipt information available at the time of posting the sales packing slip. There is really not any point in adjusting an estimate because its just an estimate. Once the financial cost has gone through, that is now the real cost of that sale. Therefore if there is any change in the real cost it needs to be adjusted and that's what the close does.

    So in this example, say you now invoice the sales order of 6a and therefore posted the financial cost of $21.67. But then you received the invoice for the purchase order 3 and in fact it was $50, not $25. Then the inventory close would go back and adjust the fincancial cost of the sale to reflect that change.

    Di

  • Polo Li Profile Picture
    355 on at
    Re: Re: Re: Re: Re: Inventory Valuation Marking

    Hi Di,

    Thanks for your nice reply.

    I have another question, based on the same example.

    If after 6a, we post another invoice receipt, and the running average price becomes 24.50. Before we run IC, we still don't invoice 6a. Then we run IC, system won't adjust the cost of 6a, becasue 6a is a physical issue, without financial cost.  Does it right?

    BR

    Li

  • diana g Profile Picture
    689 on at
    Re: Re: Re: Re: Re: Re: Inventory Valuation Marking

    Yes that's right.The physical cost of $21.67 will never be updated. If you go to the inventory transaction, update tab and look at the physical cost field, you will always see that physical cost of $21.67, it will never change.

    When you do eventually post the invoice on that sales order, you will see the financial cost in the financial cost field on the update tab. That is the financial cost when you posted the invoice. In the adjustments field you will see the total of any adjustments to that financial cost from the IC. The cost you see on the grid on the front tab of the transaction is the total of the financial cost and adjustments.

    Di

  • Community Member Profile Picture
    on at
    Re: Re: Re: Re: Re: Re: Inventory Valuation Marking
    Hi Li ! I would add my 5 cents regarding this "Include Physical Value" settings. In good old times of Damgaard Axapta, it was a harmless little checkbox, which were influencing only instant issue cost price (running average actually). If this checkbox was checked, total amount from physical inventory receipt transactions (simply speaking - purchase transactions without posted invoice) was added into total inventory amount for running average calculation. It was useful feature (at least to some extent) in case Your vendor delayed purchase invoice, with this checkbox You had a chance to still had a reasonable running average value for instant issue cost price. Somewhere around version 3.0SP2, Microsoft implemented new version of inventory closing (which, by the way, included rather innovative multi-user inventory closing). Starting from this version, Dynamics AX DO INCLUDE physically updated (but not invoiced) inventory transactions into IC, if "Include Physical Value" checkbox is checked for given item Id. Actually, if normal (financially updated) transaction is being settled to physically updated inventory transaction during IC, former IS NOT being marked as closed, but only it value is adjusted. So to say, inventory closing procedure DO process physically updated inventory transactions, but it processes them in the same way as inventory recalculation. I,personally, do not think that the whole idea of processing physical transactions during IC is viable. It causes a lot of confusion to users, while resulting increase in preciseness of financial reports is pretty marginal. And before version 4.0SP2, checking this checkbox was pretty dangerous, because due to bug in running average calculation (not connected to Inventory closing itself), it could lead to excessively high instant issue cost prices (like 10E14-10E16). So - I do not recommend to check this checkbox at all. To make thing even less understandable Dynamics AX 2009 changed behavior of the checkbox in question for Weighted Average and Weighted Average On Date methods. Now physically updated transactions aren't being processed during Inventory Closing for these methods, but they are being processed by Inventory closing for all other costing methods if "Include physical value" is checked. Regards, Denis

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