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Answered

General Posting Setup - purpose of two columns

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Hi experts,
 
I have a question regarding the 'General Posting Setup'.
In the matrix - you have on your far left - both the 'Gen. Bus. Posting Group' and 'Gen. Prod. Posting Group'.
 
To the right of these two columns you define to which G/L Accounts different document types will derive/suggest during postings.
For example 'Sales Account', 'Sales Credit Memo Account' and so on.
 
My question relates to the following two columns:
  • 'Purch. Account'
  • 'Direct Cost Applied Account'
In our setup the accounts defined in both columns belong to the income statement.
And in all cases the postings equals to zero - because we have a debet and a credit posting on the exact same amount.
We are a manufactoring company and in our setup we use raw material item numbers when we purchase goods and these postings hit the inventory accounts in the balance sheet - the setup for this is defined in the 'Inventory Posting Setup'.
I don't understand why the postings also have to end up in the income statement.
Perhaps we got it all wrong?
 
To sum up - what I need is a description on all the columns in the 'General Posting Setup' or an example of how you have filled in the account numbers (do they belong to the income statement or balance sheet).
Thx in advance.
And have a nice day :)
 
Bedst regards
Naja Britt Mogensen
 
 
 
  • Suggested answer
    Inge M. Bruvik Profile Picture
    Inge M. Bruvik 993 Super User 2024 Season 1 on at
    General Posting Setup - purpose of two columns
    The purchase account us used ti post the amount of the purchase invoice you get from the vendor.,
    The Direct Cost. applied account is used to balance the transaction that is posted to your inventory as part of your purchase.
     
    So lets say you purchase item A from a vendor for a price of 1000 and this is intended to be sold to a customer.
     
    Then you will have these postings if we for them simplicity looks away from any sales tax or VAT.
     
    Debet Purchase Account  (balance)
    Credit Vendor 1000 (result)
    Debet Inventory (balance)
    credit "Direct Cost. Applied  (result)
     
    This is so that the items your purchase to place in your inventory should not be a cost until they are actually sold.
     
    Did this make sense to you ?

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