Skip to main content

Notifications

Announcements

No record found.

Small and medium business | Business Central, N...
Suggested answer

best practice user got married

Posted on by 5

Is there a best practice to rename users in Navision? If we simply change the AD account name, the Navision username will also change. However, the historical documents remain unaffected. The auditor may not like this. How do you deal with name change e.g. at a wedding?

thank you in advance!

  • Suggested answer
    Greg Enns Profile Picture
    Greg Enns 1,102 on at
    RE: best practice user got married

    We found that we prefer to create a new user when a user's name changes (and deactivate the old one). We prefer this because it allows all historical data to have a link to a user record that still exists--rather than being decoupled/orphaned from the user record. This is mostly useful from a reporting perspective. The downside is that you end up with 2 UserId's for 1 physical person but we found we preferred that to having UserID's on historical documents throughout the system that could not be linked to a user record.

  • Suggested answer
    YUN ZHU Profile Picture
    YUN ZHU 73,696 Super User 2024 Season 2 on at
    RE: best practice user got married

    Hi, this is also the case in Japan. Generally, if you remark the former name on the user card, such as in the Notes, I think there should be no problem with auditing.

    pastedimage1675984634109v1.png

    PS: Like master data such as customers and vendors, if you update the name of the master data, the historical documents will not change.

    Hope this helps as well.

    Thanks

    ZHU

  • Suggested answer
    Inge M. Bruvik Profile Picture
    Inge M. Bruvik 32,748 Super User 2024 Season 1 on at
    RE: best practice user got married

    In my experience the auditors will not care about this as long as you can explain the name change.

    So i would do as you did- rename the AD user and let the historical documents be untouched.

Under review

Thank you for your reply! To ensure a great experience for everyone, your content is awaiting approval by our Community Managers. Please check back later.

Helpful resources

Quick Links

December Spotlight Star - Muhammad Affan

Congratulations to a top community star!

Top 10 leaders for November!

Congratulations to our November super stars!

Tips for Writing Effective Suggested Answers

Best practices for providing successful forum answers ✍️

Leaderboard

#1
André Arnaud de Calavon Profile Picture

André Arnaud de Cal... 291,280 Super User 2024 Season 2

#2
Martin Dráb Profile Picture

Martin Dráb 230,214 Most Valuable Professional

#3
nmaenpaa Profile Picture

nmaenpaa 101,156

Leaderboard

Featured topics

Product updates

Dynamics 365 release plans