Fix Receiving

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Posted on by NR-21081315-0

We processed a receipt from vendor with an incorrect invoice number. The item listed on the order was delivered in two separate shipments, each with a different invoice number. PO has 30 units on it Invoice #A was for 20 and received 20 on RCT0000A. That’s fine we then received another 20 on RCT0000B using the same invoice number. This should have been invoice #B for only 10 units

For example.

Shipment was for 30 qty at $50.00 unit cost.

Invoice #A was for 20 qty at $50.00 = $1,000. Invoice was received(RCT0000A) to the shipment at 20qty at $50.0 unit cost = $1,000, that is correct. but,

Invoice #B was for remaining 10 qty at $50.00 = $500 but received(RCT0000B) against invoice #A instead invoice #B at 20qty at $50.00 unit cost = $1,000,.

Thanks

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Microsoft Dynamics GP

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Lisa at AonC.com 823 Super User 2025 Season 2 on at

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Fix Receiving

If they were just Shipment receipts, you should be able to correct the invoice number on the Invoice Match.

If they were Shipment/Invoice receipts and have been posted, you won't be able to change the Invoice Number on the posted documents. If you need the remittance to be correct (and the vouchers are still open/unpaid in payables), you could do a Credit Memo to clear the open invoices and then key new voucher numbers withe correct invoice numbers. Use the same PURCH distribution account for both the Credit Memo and the new vouchers with the same posting date as they should offset each other.

[Use Documents Notes/comments to keep a record of how/why you did this.]

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